Assistant Crew Manager

Main Duties and Responsibilities:

• Ensuring Safety of the vessel and her crew always as a top priority.
• With reporting to the Crew Manager, ensure support the Crew team for the full scope of marine and project crew personnel matters.
• Support HSE goals through strong alignment with safety culture and behavioural expectations onboard.
• Maintain a proactive approach to seafarer sourcing and retention to meet current and future crewing needs.
• Ensure safe, efficient, and compliant manning of vessels in line with STCW, MLC, flag state, and client requirements as well as strict compliance with industry standards (IMCA, OCIMF, OVID, TMSA, Rightship amongst other requirements).
• Manage and support crew recruitment requirements for offshore subsea vessels, including actively work with and engage multinational crews on the company’s vessels as well as non-offshore conventional vessels.
• Prepare & communicate work instructions to crewing team in consideration to Clients and Company’s requirements for Recruitment, Promotion, Performance review etc. and ensure its compliance.
• Ensure timely crew changes and rotation planning with minimal vessel downtime and optimal cost control.Demonstrate skills of being able to ensure high efficiency, experience in dealing with multinational crew as well as have budget management experience related to crew costs.
• Ensure that travel arrangements for crews are properly coordinated in collaboration with the crews, Masters, travel companies, ship agents and crewing service companies, as applicable.
• Crew qualification/documentation verification, as well as flag state required certificates - Ensure that all crew members documents, licenses, visas, work permits, and certificates are valid and up to date.
• Preparation of Crew SEA & Project Crew Employment Agreement.
• Ensure compliance with statutory, regulatory, and commercial requirements.
• Manage and tracking crew appraisals of managed vessels.
• Develop, oversee and maintain crew profiles and documentation in the Crew Management Software.
• Support in preparing Monthly crew payroll, ensure all the allowances / deductions, verify claims are included and upkeep of the timesheets and payroll data.
• Maintain the filing for P&I Cases and follow-up the invoices as well as discissions with relevant P&I Clubs.
• Maintain effective communication and build relationships with crewing agencies, shipowners, and other stakeholders.
• Any other responsibilities as advised by the MD.

Minimum Experience and Skill Requirements

• A good understanding of shipping and / or offshore business and project work is a must.
• Well versed with knowledge of all the international requirements (STCW 95 / MLC etc.).
• Deep understanding of offshore vessel operations, DP requirements, IMCA standards, and client expectations in oil & gas / renewables.
• Experience in an international setting with offshore and conventional vessels operating worldwide.
• Having worked in a Marine, Offshore / Shipping Company in a similar capacity as well as having managed similar tasks and responsibilities is a must, at the very least in a junior manager or assistant managerial role.
• Minimum 5 to 6 years of shore based experience in similar capacity and role, preferably with a ship management or ship owner is a must.
• Communication skills both verbal and written will need to be excellent, especially in responding positively to customers in an effective manner.
• Being independent in managing the responsibilities and job requirements as well as understand tight deadlines and deliverables.