Admin Executive/ Senior Admin Executive

Job Description:

We are looking for a proactive and detail-oriented Administrative Executive or Senior Administrative Executive to support our office operations. Whether you’re an experienced professional or just starting your career, we welcome individuals with strong organizational skills and a can-do attitude. You’ll play a key role in keeping our workplace running smoothly and supporting internal teams.

Responsibilities:

• Assist in developing and implementing office policies and procedures to ensure efficient operations.
• Manage office supplies, vendor coordination, and general procurement activities.
• Support budget tracking, purchasing processes, and inventory management.
• Coordinate and support internal events, social welfare initiatives, and employee engagement activities.
• Ensure the office environment remains safe, clean, and conducive to productivity.
• Liaise with external service providers, building management, and vendors.
• Foster a positive and professional office culture.
• Assist with administrative tasks for senior management (e.g., travel bookings, calendar management).
• Handle ad-hoc tasks and assignments as required.

Requirements:

• Bachelor’s degree in Business Administration, Management, or a related field preferred.
• People without experience are welcome to apply; prior administrative or office experience is an advantage.
• Candidates with 3+ years of experience may be considered for a Senior role.
• Good interpersonal and communication skills.
• Organized, detail-oriented, and able to manage multiple tasks.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Able to work both independently and collaboratively.
• Bilingual proficiency (including Mandarin) is required to liaise with associates in Mainland China.
• Willingness to travel occasionally as needed.