Purchasing Executive

Responsibilities:

• Receive the Export Sales submit their Blanket Sales Order in ERP System BC365
• Generated thru MRP from the Planning worksheet consolidate to release the Purchase Order for Singapore portion and define the ship to warehouse code email to suppliers for their acceptance and acknowledgment with below specification return by email/ Proforma Invoice or Signed and endorse in the PO
• The PO request arrival in Singapore
• The PO fulfilment of each product ordering quantity
• To release the Purchase Order generate from MRP (back to back) from Sales Order to the suppliers for direct shipment
• Counter-check against Purchase Orders upon receipt of Proforma Invoices from suppliers. Acknowledge by email/ Proforma Invoices to suppliers.
• Updating of incoming shipments from suppliers into the Purchase orders.
• To follow the delivery schedule with supplier prior of PO arrival date due
• Email of Shipping Documents to prealert the Pigeon appointed clearing agent and third party warehouse for necessary
• custom clearing processing for the all incoming shipments.
• Email of Forwarder’s Receiving Delivery Order and Supplier’s Packing List of all incoming shipments to QC.
• Validate the third party warehouse putaway /inbound Entries of Good Receipts for all incoming shipments into BC365 system.
• Certain suppliers with TT remittance term request finance to process Payment application for supplier advance TT /LC remittance with finance fax remittance slip for payment & email to suppliers.
• E-Filling the one set of shipping documents into the Server for respective supplier’s shipment file.
• Update Item master for New Items and supplier purchase price and default vendor into BC365 system to ensure the MRP system able to reflect accurate planning recommendation for demand fulfilments
• Monitoring supplier every month delivery performance for required items to ensure their incoming on time.
• Submit Form D upon Receipt from suppliers to our forwarder for customers’ exemption of tax. Update the Form D control sheet.
• Follow up with suppliers for outstanding Form D.
• Type Letters of Credit with L/C term for some suppliers and submit to bank either through our Finance Manager or Local Courier.
• Follow up QC Quality Issue Reports(DNF) with suppliers for replacement of damaged items and update Quality issue sheet ( DNF ) accordingly return to QC for closure.
• Liaise with supplier regards of direct shipment schedule coordinate with shipping department prepare the Proforma Invoice and release the Shipping Instruction of monthly shipment arrangement.
• Prepare Monthly Insurance Coverage of all incoming shipments and email to our insurance Agent every beginning of the month and send to the Agent.

Requirements:

• Diploma or Degree in related disciplines.
• 2 years of relevant experience, preferably in the FMCG industry.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint), SAP or equivalent
• Detail-oriented and customer-oriented with strong business sense.
• Strong analytical thinking and management skills.
• Good interpersonal, communication and presentation skills.
• Good command in both written and spoken English.