HR Executive

Job Responsibilities

1. Onboarding Process & Work Pass Administration

• Coordinate full onboarding process for foreign workers, including Work Permit applications.
• Manage Work Permit processing: purchase security bonds, booking of MWOC, ensure timely submission of SG Arrival Cards.
• Handle pre-arrival and post-arrival documentation (contracts, training forms, IPA letters, etc.).
• Update relevant systems like OFWAS and maintain workers files (hard and soft copies).
• Schedule MOM appointments for Work Permit issuance and card registration.

2. Training Administration (Supervisors & Workers)

• Liaise with training institutes for various programs (CoreTrade, CSOC, SEC(K), and other ad-hoc trainings).
• Coordinate training applications, scheduling, renewals, and ensure compliance with validity requirements.
• Maintain up-to-date training records including hours and costs.
• Assist in preparing training-related documentation.
• Work closely with site admins and department heads to align training needs.

3. Work Permit & S Pass Renewals

• Prepare monthly renewal listings and submit for approval.
• Coordinate medical check-ups and documentation for renewals.

4. Workers Audit

• Assist in workers audit to ensure all audit-requested documents are complete and compliant with internal standards requirements.

5. Company Events - Planning

• Assist in organizing company events (e.g., Annual dinner, Long Service Award ceremony).
• Assist in handling multimedia content creation (videos, photography, editing) and event recaps.

Job Requirements

• Diploma/Degree in Business Administration, Human Resource Management, or a related field.
• Candidates with at least 1 year of relevant HR experience, particularly in handling workers-related matters, will be an added advantage.
• Familiar with employment laws and construction industry labour compliance will be an added advantage.
• Experience in organizing corporate events (e.g. annual dinner, long service awards, team-building) will be an added advantage.
• Strong organizational and problem-solving skills.
• Excellent interpersonal and communication skills.
• A proactive attitude and the ability to work independently with minimal supervision.
• Ability to handle multiple tasks in a fast-paced, labour-intensive environment.
• To perform any other ad-hoc duties as and when assigned by Management.