Project Admin

We are seeking a detail-oriented and proactive Project Admin to support our team in the smooth execution of construction and interior design projects. This role plays a vital part in administrative coordination, schedule tracking, and stakeholder communication to ensure projects run efficiently from start to finish.

Key Responsibilities:

1. Project Administration & Coordination

• Assist in developing and maintaining project timelines and schedules.
• Coordinate meetings between clients, designers, contractors, and other stakeholders.
• Monitor project status and assist in resolving delays or issues as they arise.

2. Design & Material Coordination

• Support interior designers in turning design concepts into practical plans.
• Review drawings, materials, and finishes to ensure alignment with project requirements.
• Research and source materials, furniture, and fixtures as required.
• Coordinate logistics for material deliveries, equipment, and site needs.

3. Financial & Resource Tracking

• Assist in preparing budgets and monitoring expenses.
• Track costs and report any discrepancies or overruns to the project team.

4. Documentation & Compliance

• Maintain accurate records, including contracts, permits, and approval documents.
• Prepare regular progress reports and updates for internal and external stakeholders.
• Ensure projects comply with all relevant building codes, safety regulations, and local laws.

5. Communication & Team Support

• Serve as a point of contact between clients, contractors, designers, and internal departments.
• Facilitate effective communication and help resolve minor project-related issues.
• Provide daily administrative support to ensure project milestones and goals are met.

Qualifications:

• Diploma or Degree in a relevant field.
• Experience in a project administration or coordination role, preferably in the construction or interior design industry.
• Working knowledge of interior design concepts is required.
• Good understanding of construction workflows, materials, and industry standards.
• Strong problem-solving skills and attention to detail.
• Ability to work independently and manage multiple tasks effectively.
• Excellent communication and organizational abilities.

If you are a motivated professional with a passion for construction and design, and enjoy working in a fast-paced, team-oriented environment, we encourage you to apply and grow with us.

Working Schedule

• Monday-Saturday