People Business Partner

Role Purpose

The People Business Partner is responsible for managing the operational human resource needs in Singapore. Through developing a close partnership with the business and global HR team, the role is required to help develop, plan and deliver the local and global HR agenda, governance and initiatives for the attraction, engagement and retention of people to support the business in delivering on its strategy.

Role Accountabilities

Workforce Planning, Change Management & Talent

• Work with the business leaders to develop an evolving organisational structure and manage change responsibly as required.
• Ensure comprehensive designing of roles and clarity in how they fit into the organisation.
• Understand key people resourcing needs then putting strategies in place to ensure we have the right people, in the right place at the right time.
• Management of all Recruitment, Talent Management and Succession Planning activities.
• Delivery of the necessary on-boarding and induction programs.
• Manage the smooth exit of staff as required, conducting exit interviews and analysis trends with plans to address any common themes.
• Monthly reporting on key HR metrics and employee data changes due to recruitment and turnover activities as required.
• Collaborate closely with the Shared Services Centre to ensure smooth operational execution for Singapore-based employees

Culture, Performance & Behavior

• Management of the annual performance management process.
• Advise and support managers and staff in developing a high performing environment through diagnosing and management of any team or individual performance/behaviour improvement requirements aligned to local legislation and company / HR policies.
• Drive and influence the Swire Shipping diversity and inclusion agenda.
• Manage employee engagement surveys and action planning processes as required.
• Drive and influence the utilisation of the company Reward & Recognition programs and support the business to celebrate success appropriately.

Learning & Development

• Support managers and employees in the annual individual development planning process.
• Understand local capability and manage the delivery of local programs to address learning and development needs.
• Ensure development plans are in place and utilised for growing key talent based on talent management and succession outputs.

Pay, Reward & Benefits

• Work with CoEs to ensure proper and accurate processing of pay and benefits for employees
• Provide advice and support to managers and staff with all total reward matters.
• Ensure there is internal equity and market competitive packages and benefits offered/maintained with staff.
• Manage the annual salary review and bonus process with the relevant leaders.

Employee Relations & Governance

• Maintain governance and staff compliance of any corporate and/or HR policies, procedures, guidelines, documents and information as required.
• Protect the business and staff from any preventable legal disputes or matters.
• Keep updated with in-depth knowledge of legal requirements related to day-to-day management of employees, reducing legal risks and ensuring regulatory compliance, and advising management on needed actions.
• Directs the preparation of information requested or required for compliance with laws. Ensure contact with the company employment law attorney and Labour related government agencies as appropriate.

Crisis Management

• Make every effort to be aware of and understand your role in the event of a crisis.
• Make every effort to attend any relevant training, simulations and or meetings relating to Crisis Management.
• Perform your role as best as possible in a calm and collaborative manner in line with the relevant policy and procedures in the event of a Crisis.
• Provide input and feedback towards the ongoing improvement of the Crisis Management framework and procedure.

Key Qualifications & Skills

Qualifications

• Minimum of a Bachelor's degree or equivalent in Human Resources, Business, Organization Development or equivalent experience.

Technical Skills

• 10+ years HR experience and a record of success in all HR generalist activities.
• Some understanding and/or exposure of regional current HR legislation and HR best practice.
• Proficient in data reporting, strong analytical skills and demonstrated ability to handle complex projects.
• Experienced in using Microsoft Excel, with a preference for knowledge of Power BI.

Professional Skills

• Well-developed communication (both oral and written), interpersonal, negotiation and influencing skills.
• Good level of English and Mandarin an advantage.
• Proven experience in supporting projects that deliver on HR, and/or business, strategic objectives.
• Experience within a multinational, matrix reporting organisation.
• A high level of integrity and confidentiality with high professional standards.
• Outstanding relationship building skills and a team orientated approach.
• Strong communication skills at all levels and ability to listen actively.
• Outstanding relationship building skills and a team orientated approach.
• Demonstrable maturity, professionalism and gravitas.
• Ability to recognise the value and responsibility of working in a team, actively supports and develops team members, quick to identify and problem solve any issues.
• Act as a role model and source of HR knowledge and solutions for the organization.
• Works with others in a collaborative and solution focused manner to achieve win-win outcomes.
• Able to work to deadlines and adapt to changing conditions.

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Swire Shipping is committed to ensuring equal equitable access and participation for persons who experience disability. SSL is committed to treating persons with disability in a way that allows them to maintain their dignity and independence. Reasonable adjustments can be made upon request based on understanding of those accommodations.

Across Swire Shipping, we seek to create a supportive and inclusive environment that embraces individuality and recognise the benefits that these differences make. We do this by ensuring that all individuals are treated with respect and understanding and actively promote Equal Employment Opportunity (EEO) and do not tolerate discrimination, harassment, bullying, retaliation, or intimidation of any kind. We are committed to driving the strategy, policies, and accountability to build and sustain a diverse global workforce, through equitable processes and systems where everyone can contribute their very best.