Admin & Accounts Assistant

Job Responsibilitiecs

1. General Administrative Duties

• Prepare and manage documents (contracts, meeting minutes, etc.)
• Handle internal mail and courier services
• Answer phone calls and welcome visitors
• Manage office supplies and inventory (purchasing, stock control)

2. Accounting & Finance Support

• Organize incoming invoices and utility bills, and prepare payment request forms
• Assist in planning and tracking monthly/quarterly cash flow
• Check and file sales, purchase, and export-related documents (e.g. invoices)
• Perform basic bookkeeping (with support from external accountants)
• Reconcile expenses and organize receipts
• Liaise with banks (monitor payments, transfers, etc.)
• Communicate with external accounting firms or tax agents
• Handle CPF submissions and contributions

3. Additional Support Tasks

• Support internal events and workshop planning
• Assist with departmental needs (e.g. travel bookings, meeting arrangements)
• Coordinate administrative documents with external authorities (e.g. IRAS, MOM)
Support EP, DP visa applications and renewals

Job Requirements

• 1–3 years of relevant experience in administration and/or accounting
• Basic knowledge of accounting and bookkeeping procedures
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.)
• Strong organizational and multitasking abilities
• Good command of English, both spoken and written
• Able to work independently and handle confidential information with care
• Team player with a proactive and responsible attitude