Office Executive

Century21


Date: 5 days ago
Area: Singapore, Singapore
Contract type: Full time
Responsibilities

Human Resources Assistance (Admin Responsibilities)

  • Assist with staff movements: onboarding and exit clearance.
  • Plan and organize company events, employee communications, and welfare/engagement activities to boost staff morale, team spirit, and productivity.

Administrative Support

  • Assist the China counterpart with all admin-related matters.
  • Handle incoming calls and general customer inquiries, providing office hospitality services to guests.
  • Distribute and store correspondence, such as letters, emails, and packages.
  • Maintain office expenses.
  • Liaise with building management for matters related to office equipment.
  • Handle office administration and secretarial duties, including stationery supplies, courier arrangements, office/group insurance, vendor contracts, and errands.
  • Collaborate with group companies in China to organize business trips, visits, and events, including hotel reservations, flight bookings, visa applications, airport pick-ups, and agenda arrangements.

Meetings & Reception

  • Handle VIP reception.
  • Coordinate, arrange, and facilitate meetings, including preparing equipment for meetings.

Vendor Management

  • Liaise with outsourced IT vendors to address IT-related issues.
  • Management of other company vendors.

Any other duties as the company may require from time to time

Requirements

  • Tertiary education in any business-related discipline
  • Bilingual in English & Mandarin is a must to liaise with Chinese speaking associates
  • Strong organization skills with a problem-solving attitude
  • Good interpersonal & Communication Skills
  • Team player, fast learner, positive attitude, detail oriented
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