Office Executive / Admin

Central - Singapore

Responsibilities:

Human Resources Assistance (Admin Responsibilities)

• Assist with staff movements: onboarding and exit clearance.

• Plan and organize company events, employee communications, and welfare/engagement activities to boost staff morale, team spirit, and productivity.
  

Administrative Support

• Assist the China counterpart with all admin-related matters.

• Handle incoming calls and general customer inquiries, providing office hospitality services to guests.

• Distribute and store correspondence, such as letters, emails, and packages.

• Maintain office expenses.

• Liaise with building management for matters related to office equipment.

• Handle office administration and secretarial duties, including stationery supplies, courier arrangements, office/group insurance, vendor contracts, and errands.

• Collaborate with group companies in China to organize business trips, visits, and events, including hotel reservations, flight bookings, visa applications, airport pick-ups, and agenda arrangements.
  

Meetings & Reception

• Handle VIP reception.

• Coordinate, arrange, and facilitate meetings, including preparing equipment for meetings.
  

Vendor Management

• Liaise with outsourced IT vendors to address IT-related issues.

• Management of other company vendors. Any other duties as the company may require from time to time.
  

Requirements:

• Tertiary education in any business-related discipline.

• Bilingual in English & Mandarin is a must to liaise with Chinese speaking associates.

• Strong organization skills with a problem-solving attitude.

• Good interpersonal & Communication Skills.

• Team player, fast learner, positive attitude, detail oriented.