Secretary / Personal Assistant

Role & Responsibilities:

As a Secretary / Personal Assistant , you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Your key responsibilities will include:

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.