Corporate Secretarial Executive

Job Overview:

We are seeking a detail-oriented and responsible Corporate Secretarial Executive to join our team. The ideal candidate will have at least 1-2 years of hands-on experience in ACRA filings and be able to work independently and collaboratively within a team.

Key Responsibilities:

• Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

• Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

• Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

• Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

• Handle the submission of relevant statutory filings and ensure deadlines are met.

• Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

• Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

• Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

• Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

• Maintain a high level of confidentiality and secure handling of sensitive corporate information.

• Any other ad-hoc job assigned by manager.

Qualifications and Skills:

• Candidates must possess at least Diploma in Business Studies, Finance, Accountancy, Secretarial or equivalent.

• At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

• Familiarity with Singapore’s Companies Act and corporate governance requirements.

• Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

• Strong attention to detail and excellent organizational skills.

• Good written and verbal communication skills.

• Ability to prioritize tasks and meet deadlines in a fast-paced environment.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Walking distance to Bugis and Bencoolen MRT (Green and Blue Line)

5 days work week (Monday to Friday 8:30am - 6:00pm)

Interested candidates are invited to apply online. Only shortlisted candidates will be notified.

Thank you for your interest.