Executive Secretary to CEO

Position Overview

We are seeking a proactive and highly organized Executive Secretary to support the CEO in managing day-to-day operations. This role requires a dependable professional with excellent communication skills in both English and Chinese, the ability to handle confidential matters with discretion, and a capacity to manage multiple responsibilities in a fast-paced environment.

Location

Singapore

Key Responsibilities

• Record and prepare accurate meeting minutes and agendas

• Follow up on action items and ensure timely execution of meeting agendas

• Manage and coordinate the CEO’s calendar, appointments, and travel schedules

• Attend meetings with the CEO and provide administrative and strategic support

• Act as the appointed corporate secretary for local entities, ensuring compliance with regulatory requirements

• Assist in legal, HR, operational, and media-related matters under the CEO’s office

• Liaise with internal and external stakeholders on behalf of the CEO

• Perform any other duties as assigned to support the efficient functioning of the CEO’s office
  

Requirements

• At least 2 to 3 years of relevant experience

• Proficient in both English and Chinese (spoken and written)

• Strong verbal and written communication skills

• Excellent writing and documentation skills

• Ability to multitask, prioritize tasks, and meet tight deadlines

• Strong analytical and problem-solving abilities

• Self-motivated, with a high degree of initiative and independent thinking

• High level of professionalism, confidentiality, and discretion
  

Preferred

• Experience working in multinational companies or joint ventures

• Experience working as or exposed to corporate secretary functions
  

Compensation

• Competitive salary based on experience and qualifications

• Performance-based bonus

• Health and wellness benefits

• Professional development support