Accounts Assistant

This role supports both administrative and accounting functions to keep the office running smoothly.

1. Accounting Duties

• Generate customer invoices, post supplier invoices, and update AR/AP transactions in Business Central.
• Prepare Accounts Receivable reports and send monthly Statement of Account to customers and follow up; prepare Accounts Payable documents for payment release.
• Verify and calculate monthly overtime and site work allowance based on approved timesheets and attendance records.
• Assist in verifying staff claims to ensure they follow proper accounting treatment.
• Assist in preparing financial reports, company accounts, and statutory filings.
• Assist in providing project-related financial data to support project and business decision-making.

2. Administrative Duties

• Answer and direct phone calls in a professional manner (shared with office team).
• Maintain pantry supplies and manage stationery inventory for the office.
• Assist with customer visits, training, and internal meetings – including meeting room setup and refreshment arrangements.
• Arrange staff overseas travel – search and book flights, hotels, airport transfers, and travel insurance.
• Assist with annual insurance renewals and project-related insurance.
• Provide backup support in coordinating courier/freight arrangements and preparing logistics documents (PO, DO, Packing List, Quotations), when required.

3. General Duties

• Ensure the office environment is clean and tidy (shared responsibility).
• Follow workplace safety and hygiene procedures.
• Provide suggestions to improve daily processes and efficiency.

Requirements:

• Min. Diploma in Accounting/ Finance
• Prior experience in admin and accounting roles
• Proficiency in Microsoft Office and accounting software (Business Central)
• Highly organized, responsible, and good with numbers.
• Able to work independently and as part of a team.