Order Planning and Admin Coordinator

In this role, you will:

• Plan and manage orders for all devices needed to clients, ensuring stock aligns with demand while liaising with Sales Team and HQ to coordinate device orders.
• Prepare and approve standard client documentation using our internal systems, supporting CEO and Sales Team while ensuring compliance with company procedures.
• Communicate effectively by ensure efficient communication with sales and operations team.
• Manage the company’s general phone line, ensuring timely responses and proper follow-up.
• Oversee office-related matters such as pantry supplies, aircon servicing, parking arrangements, meeting room reservations, and mailbox checking, while liaising with vendors to source cost-effective goods and services.
• Support HQ communication by ensuring all queries and document processing are handled efficiently, streamlining workflows and enhancing overall operational effectiveness.

What we expect of you:

• Good English language skills (both spoken and written), as it will be your primary working language.
• At least two years of experience in a relevant industry, preferably in operations, administration, or supply chain management.
• Excellent organizational abilities to efficiently plan orders, manage documentation, and coordinate office processes.
• Attention to detail to ensure accuracy in procurement, documentation, and order fulfilment.
• Ability to respond promptly to queries, liaise with different teams, and handle internal coordination professionally.
• Strong problem-solving skills with a proactive approach to resolving office-related issues, improving vendor management, and optimizing workflows.
• Adaptability and ownership in taking on administrative tasks, supporting multiple teams, and contributing to overall office efficiency.

What we offer:

• Opportunities to grow in a dynamic and rapidly expanding company, enhancing your expertise in operations and administration.
• A role where you play a crucial part in ensuring smooth office operation, efficient order planning, and effective coordination with teams.
• An environment that encourages learning and development through hands-on experience, training programs, and collaboration with professionals across various departments.
• Dynamic, challenging work environment and cooperation-based internal culture.
• Care about your emotional and physical well-being by offering flexible work schedules, hybrid work opportunities, monthly time offs and health/dental insurance.
• Celebrating achievements and having fun together in team building, and other important occasions.