Administrative Manager

• Responsible for the day-to-day admin functions.
• Develop and implement office policies and procedures for office activities.
• Maintain office budgets and tracking of costs.
• Support in the management of global offices’ administration when necessary.
• Plan, monitor and manage office and pantry procurement and expenses.
• Manage facility maintenance.
• Coordinate IT and administrative support for employees.
• Ensure workplace safety and compliance with local regulations.
• Manage courier and mail services.
• Manage verification and submission of admin invoices.
• Maintain administrative documentation, including data entry, filing, and record-keeping.
• Handle employee onboarding logistics arrangement, such as setting up of workstation, business card order, office access registration and preparation of office supplies.
• Handle planning and arrangement of corporate events and activities.
• Support in the planning and coordination of office renovation and other repairs.
• Provide administrative support for employee business travel and travel logistics for overseas visitors.
• Liaise with contractors, vendors and suppliers to address office related matters, such as office and equipment maintenance, cleaning services, renovation and plant maintenance.
• Manage corporate gift procurement, request and distribution.
• Execute and ensure the SOP for Business Visit are complied with.
• Handle the arrangement of meeting rooms and provide first level support for meeting room equipment. Ensure meeting rooms are clean, tidy and ready for meetings.
• Handle the logistics arrangement for business visitors.
• Handle restaurant reservation, sourcing and maintain restaurant records.
• Act as back up for the secretary when necessary.
• Any other tasks assigned by Reporting Officer or Management.

ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE

• Possess a Degree.
• Minimum 8 years of relevant work experience.
• Well-groomed with a pleasant disposition.
• A team player with a good attitude and interpersonal skills.
• Excellent communication skills and able to provide good customer service.
• Proficient in Microsoft Office especially Power Point, Excel, Word and IT savvy
• Good organizational and time management skills.
• Effectively bilingual in both English and Mandarin (incumbent needs to frequently communicate with English/Chinese speaking associates both verbally and in writing).