Assistant Facilities Manager

Summary

This role mainly supports the strategic and operational management of Lidl & Kaufland Asia’s office lease portfolio and workplace project execution across the Asia. This role is responsible for coordinating office leasing activities, supporting decision-making processes, and managing fit-out project implementation, ensuring timely, cost-effective, and high-quality outcomes in alignment with Lidl & Kaufland Asia’s business needs. This role will also need to support and manage other facility management related tasks.

What you'll do

I. Office Leasing Support:

• Assist with the management of Lidl & Kaufland Asia’s office lease portfolio in the regions, including renewals, relocations, expansions, and new site identification.
• Support lease administration and documentation, including approval workflows and tracking.
• Prepare lease-related financial analyses and summaries to inform strategic decisions.
• Liaise with internal stakeholders and external consultants on leasing opportunities and lease negotiations.
• Monitor upcoming lease events and ensure proactive planning and execution.
• Contribute to benchmarking studies to support budgeting and market positioning.

II. Workplace Fit-out Projects:

• Lead the delivery of office fit-out projects from planning through to handover.
• Conduct project feasibility assessments, budgeting, scheduling, and proposal development.
• Take the ownership in managing vendor selection, tender evaluations, and contract administration.
• Monitor project progress, update internal trackers, and maintain project documentation.
• Organize project meetings, prepare regular updates, and escalate risks or issues as needed.
• Conduct site visits and inspections to ensure quality standards and project timelines are met.
• Review the invoices and ensure proper tracking of costs and payments.

III. Office Daily Operations

• Oversee day-to-day operations of leased office properties.
• Collaborate with line manager and other team members to optimize office space utilization and workplace efficiency.
• Support space reconfiguration, employee move planning, and accommodation strategies in line with evolving Lidl & Kaufland Asia’s business needs.
• Identify opportunities to reduce costs and improve operational efficiency through strategic sourcing, energy management, and asset lifecycle planning.
• Drive sustainability initiatives including energy reduction, waste management, water efficiency, etc

IV. Work on ad-hoc tasks and projects in Facilities Management Team

What you'll need

• Bachelor’s degree in Facilities Management, Architecture, Business Administration, or a related field.
• Minimum 5 years of experience in office leasing, workplace projects, or facilities coordination.
• Familiarity with commercial leasing processes and office project management in Asian countries incl. Singapore, Hongkong and southeast Asian countries
• Strong analytical and organizational skills, with attention to detail.
• Excellent communication and interpersonal abilities; able to work across cultures and functions
• Proficient in Microsoft Excel, PowerPoint, and project tracking tools.

Travel Requirements:

• This position may require regular travel within the Asian region and sometimes international travel to Europe.

What you'll receive

We are dedicated to fostering a family-friendly culture and work environment. We are an equal opportunities employer and welcome applications from all candidates with the required skills and experience. We enable fair pay within the company by creating non-discriminatory salary systems. Working at Lidl & Kaufland Asia is rewarding, in every sense, because we give you the training to succeed in your role and plenty of opportunities to progress your career here. We are accredited as a Fair and Progressive employer by the Tripartite Alliance for Fair and Progressive Employment Practices (TAFEP).

Market Leading Remuneration Package:

• Annual wage supplement and discretionary bonus
  Life Insurance
  Medical Insurance

Supportive Environment:

• Out of Office leave for important appointments
• In-house training courses
• Training sponsorship scheme

Work-life Balance:

• 5-day week
• Competitive Annual Leave
• Charity, Community and Sporting Events

If you are not invited for an interview within 4 weeks, we regret that your application was not suited to this vacancy.

For more company information, please feel free to visit: http://www.lidl.asia

Personal data collected will be used for recruitment related purposes only and will be destroyed after 12 months

Location

Head Office — 19911.2 km
30 Pasir Panjang Road 12-31/32 Mapletree Business City
117440 Singapore

Contract Type

Full Time

Entry Level

Experienced

Facility Management

Reference no

554467