Operations Executive

Key Responsibilities

• Monitor the progress of voyages and ensure the seamless execution of dry bulk shipments.

• Coordinate with Masters, charterers, agents, and port stakeholders on daily operational matters.

• Manage voyage documentation, including Notices of Readiness (NOR), Statements of Facts (SOF), Bills of Lading (B/L), laytime statements, and other relevant documents.

• Track fuel consumption, ROB reports, and overall vessel performance.

• Provide support in emergency response and operational troubleshooting, such as addressing delays, breakdowns, and port-related issues.

• Independently handle contentious matters in collaboration with relevant parties, including charterers and other stakeholders.

• Negotiating with underwriters for the renewal and endorsements of H&M, P&I, War Risk, LOH, K&R, USCOFR, and ICB policies.

• Independently managing claim-related issues and cases in collaboration with P&I clubs, H&M underwriters, and legal counsel, including arbitration proceedings.

• Preparing necessary documentation and overseeing the entire claims process from initiation to resolution.

• Monitoring insurance cost forecasts and maintaining accurate policy records.

• Reviewing charter party clauses pertaining to insurance and liabilities to ensure compliance and mitigate risks.
  

Job Requirements

• A recognized Bachelor’s degree in Maritime Studies, Shipping Management, Maritime Law, International Trade, Insurance, or related fields; Master’s degree is preferred.

• Familiarity with the dry bulk voyage cycle, port operations, laytime calculations, and ROB monitoring is essential.

• Working knowledge of marine insurance (Hull & Machinery, Protection & Indemnity, War Risk), including experience in claims handling and policy coordination, is required.

• The ability to interpret and apply charter party terms (e.g., NYPE, GENCON) and support reviews of risk and insurance clauses is crucial.

• Attention to detail, strong organizational skills, and the capacity to thrive in high-pressure, multi-tasking environments are key attributes.

• Proficiency in Microsoft Excel and Outlook, along with document and data management practices, is expected.

• A high level of professional integrity and confidentiality must be maintained at all times.

• Flexibility to work beyond standard office hours occasionally, as dictated by vessel schedules, is necessary.