Assistant Human Resource & Admin Operations Manager

Job Overview

We are seeking an experienced and hands-on manager to oversee the full spectrum of Administration and Human Resource functions , while also supporting the top management team on corporate affairs and compliance initiatives . The position carries a direct responsibility for departmental performance, team leadership, policy implementation, and operational effectiveness.

The ideal candidate will be a highly organized and proactive leader who takes full ownership of their functions and is prepared to step in when needed to ensure continuity and service delivery.

Key Responsibilities

Departmental Leadership

• Oversee and manage the Administration and Human Resource Office , setting objectives, supervising performance, and ensuring alignment with company goals.
• Provide clear direction, coaching, and development to team members.
• Plan departmental resources, workflows, and coverage, including stepping in during team absences to maintain service levels.

Administrative Management

• Oversee the overall upkeep, safety, and functionality of the office premises, creating a professional and conducive work environment.
• Ensure smooth operations and upkeep of office premises and facility including corporate telco & utility accounts, furniture, fittings, maintenance schedules, and service contracts etc.
• Implement and manage professional visitor handling protocols and front desk operations.
• Oversee procurement and stock management for office supplies, pantry items, and other sundries.

Travel & Logistics

• Manage and approve business travel arrangements for all staff, including airfares, accommodations, transport, and travel documentation.
• Ensure efficient, policy-compliant, and cost-effective travel planning.

Finance & Petty Cash Oversight

• Act as custodian of the petty cash fund , ensuring its responsible use for travel advances, minor purchases, and daily operational needs.
• Oversee accurate tracking, reconciliation, and reporting of petty cash expenditures.

Human Resource Management

• Oversee and Manage day-to-day HR operations, including recruitment logistics, onboarding/offboarding , payroll, leave and attendance administration, employee records, and policy enforcement.
• Coordinate and implement staff welfare programs, training initiatives , and performance-related administrative processes.
• Ensure HR processes are compliant with regulatory standards and internal policies.

Corporate Affairs & Compliance

• Serve as the Management Representative for ISO and other management systems, ensuring compliance with standards, audit readiness, and continuous improvement of documentation and procedures.
• Identify and manage applications for government grants, subsidies, and workforce development programs relevant to business operations.
• Lead and coordinate corporate-level change and improvement initiatives , working with cross-functional teams to improve operational efficiency and workplace standards.
• Support implementation of strategic programs related to workplace safety, sustainability, digitisation , or organisational development.
  

Requirements

• Tertiary education in Business Administration, Human Resources, Management, or a related field.
• Minimum 3 years of progressive experience in operations, office administration, and HR, with at least 1 year in a supervisory role .
• Proven track record of managing cross-functional teams and improving administrative and HR processes.
• Experience in corporate affairs, ISO system implementation , or government grant applications is highly preferred.
• Strong understanding of HR best practices and local employment laws.
• Proficient in Microsoft Office and relevant administrative or HR software.
• Strong organizational, leadership, and interpersonal skills.
• High integrity, accountability, and attention to detail.

Key Attributes

• Leadership: Confident in managing people and functions independently with minimal supervision.
• Hands-on: Willing and able to step in to cover key duties when required.
• Operational Excellence: Continuously seeks to improve systems and procedures.
• Strategic Thinking: Understands both the day-to-day and long-term improvement aspects of operations.
• Communication: Strong ability to communicate with staff at all levels and external stakeholders.