HR and Finance Admin Assistant

Company Description

Phonevibes Pte Ltd is a tech startup based in Singapore, operating under the brand Lite Mobile. We specialize in providing affordable gadgets and certified pre-owned smartphones, enhancing connectivity for modern users through sustainable solutions. Lite Mobile has a loyal customer base across Singapore and has established partnerships with major e-commerce platforms and retail channels.

Role Description

This is a full-time on-site role located in Singapore for an HR and Finance Admin Executive. The role involves managing human resources activities, including HR management, benefits administration, and maintaining HR information systems (HRIS). Additionally, the executive will handle finance administration tasks, ensure compliance with labor and employment laws, and assist in various administrative duties to support the company's operations.

Key Responsibilities:

Finance Management:

• Handle full accounts, including receivables, payables, bookkeeping, and bank reconciliations.
• Prepare monthly reports and financial statements promptly.
• Oversee budgeting and cost control measures.
• Supervise finance staff for accurate records and controls.
• Ensure tax compliance and regulatory adherence.
• Collaborate with accountants, auditors, and tax agencies.
• Maintain consistent financial procedures across outlets.
• Manage payments and monitor expenses.
• Provide strategic financial insights.
• Improve finance policies and documentation continuously.

Administrative Support:

• Communicate with government agencies, suppliers, and partners.
• Maintain contracts, leases, and insurance policies.
• Assist with grants and subsidy applications.
• Manage emails and filing systems.
• Oversee office supplies and inventory.
• Coordinate with third-party service providers.
• Support efficiency-improving initiatives.

Payroll & HR Administration:

• Manage payroll, including salary, CPF contributions, and compliance filings.
• Handle employee leave, claims, and benefits.
• Maintain HR files and assist with onboarding and contracts.
• Liaise with HR service providers for compliance.

Qualifications & Skills:

• Diploma in Accountancy, Finance, Business Admin, or related field.
• At least 1 year of experience in finance or HR, with payroll management.
• Proficiency in accounting software (e.g., Xero, QuickBooks) and MS Office.
• Strong understanding of local tax, accounting, and labor regulations.
• Preferred experience in retail or multi-outlet setups.
• Excellent analytical, organizational, and communication skills.
• Digital-savvy, resourceful, and independent in a fast-paced environment.
• Integrity, professionalism, confidentiality, and a proactive approach.