Automotive Workshop Administrative Assistant

Key Responsibilities:

• Administrative & Customer Service:

Greet and assist walk-in customers and handle incoming phone inquiries.

• Manage customer bookings, job sheets, and service schedules.
  

• Prepare invoices, receipts, quotations, and follow up on payments.
  

• Maintain accurate records of customer and vehicle histories.
  

• Coordinate with workshop staff for job updates and service progress.
  

• Track and order inventory and parts as needed.
  

• General office duties including filing, data entry, and document control.
  

Finance & P&L Support:

• Assist in recording daily sales, expenses, and petty cash transactions.
  

• Monitor workshop income and cost of goods sold (COGS).
  

• Prepare and compile basic P&L reports for management review.
  

• Support monthly closing, budget tracking, and cost control activities.
  

• Liaise with accountants or external vendors on financial documentation when required.
  

Requirements:

• O-Level / Nitec / Diploma in Business Administration, Accounting, or related field.
  

• Minimum 1–2 years of experience in admin or finance support roles (automotive experience is an advantage).
  

• Proficient in Microsoft Excel, Word, and workshop or accounting software (e.g., AutoCount, QuickBooks, etc.).
  

• Good communication skills in English and Mandarin (to liaise with Mandarin-speaking clients).
  

• Meticulous, responsible, and able to work independently in a fast-paced environment.