Assistant Accounting Manager - AP

Key Responsibilities:

Vendor & Payment Management

• Oversee the full cycle of vendor payment processes and related cost tracking
• Supervise a small team to ensure smooth execution of payment processes in line with internal controls and financial policies
• Review and validate purchase documents for completeness and compliance before accounting
• Oversee withholding tax submissions and manage reporting of agent commissions and royalties
• Coordinate month-end and year-end activities in partnership with the general ledger team
• Approve vendor onboarding and ensure consistent usage of ERP systems (e.g. Navision)
• Provide system support and guidance to users handling purchase orders and approvals

Cash Flow Monitoring

• Prepare periodic projections and monitor available funds to meet business obligations
• Collaborate closely with other departments to forecast incoming collections and prioritize disbursements
• Support treasury planning to ensure optimal fund utilization

Financial Closing & Reporting

• Ensure timely reconciliation and closure of accounts payable ledgers each month
• Validate expense records and support month-end close
• Prepare detailed analysis and reports for management review and board reporting
• Assist in year-end audit preparations and maintain comprehensive audit schedules

Forecasting & Budgeting Support

• Provide inputs and support the development of annual budgets and cost forecasts

Vendor & Partner Oversight

• Manage the performance of external service providers handling AP functions
• Provide regular feedback and ensure deliverables and quality standards are met
• Maintain updated process documentation for internal and regulatory compliance

Compliance & Process Governance

• Uphold internal controls and ensure payment processes align with external audit and regulatory frameworks (e.g. Edutrust)
• Support external audits and ensure timely and complete submission of required reports

Collaboration & Issue Resolution

• Serve as a liaison for finance-related inquiries from internal departments and vendors
• Troubleshoot and resolve operational matters efficiently

Fixed Asset Coordination

• Support asset registration and tagging processes to ensure accurate reporting and compliance

Team Leadership

• Coach and motivate the accounts payable team and outsourced staff
• Conduct performance evaluations and encourage development through feedback and support

Other Duties

• Participate in finance projects or process improvement initiatives as assigned

Requirements:

• Degree in Accounting (ACCA preferred) with 5–7 years of relevant experience
• High level of integrity with the ability to handle sensitive and confidential matters
• Detail-oriented, self-motivated, and able to manage tight deadlines in a fast-paced environment
• Strong interpersonal and communication skills to work effectively with internal stakeholders and external partners
• Proficient in accounting software (preferably Navision) and Excel

Kindly submit your resume in MS Word format to [email protected]

EA Licence No 18C9228 Registration No. R1108261 (Tan Li Tze)

We regret to inform that only shortlisted candidate will be notify