Administration Manager

Key Responsibilities

• Oversee day-to-day office and administrative operations, ensuring smooth functionality.
  Coordinate office activities and operations to ensure efficiency and compliance with company policies.
• Maintain office equipment, supplies, and manage inventory.
• Supervise administrative staff, including performance evaluations, task assignment, and development.
• Oversee the management of employee dormitories, ensuring safety, cleanliness, and proper maintenance. Assign dormitory rooms to employees based on availability and company policies.
  Monitor and manage dormitory supplies and resources.
• Manage the administrative budget, including office and dormitory expenses, ensuring all are within approved limits.
• Handle visa applications for expatriates across various countries (e.g. Malaysia, Taiwan, Japan etc.).
• Be on standby for urgent administrative or dormitory issues during weekends, public holidays (PH), and after office hours. Manage and ensure the availability of staff for OT (overtime) during peak periods.
• Coordinate company events, travel arrangements, and logistics for local and overseas employees.
• Liaise with suppliers and service providers for office and dormitory needs, such as furniture, maintenance, and utilities. Negotiate contracts and maintain relationships with external partners.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum of 2 years of experience in an administrative, managerial, or dormitory management role.
• Proficiency in English & Chinese (spoken and written) in order to liase with Chinese Speaking associates.
• Strong leadership and interpersonal skills, with experience managing teams and facilities.
• Flexibility to work overtime and be on standby during public holidays (PH) as required.
• Experience working in a multilingual or multinational environment.