ASSISTANT MANAGER, ADMINISTRATION

PLANT ELECTRICAL INSTRUMENTATION PTE LTD


Date: 1 day ago
Area: Singapore, Singapore
Salary: SGD 3,500 - SGD 5,000 per month
Contract type: Full time

Job Responsibilities

  • Oversee and manage all administrative tasks to ensure smooth office operations
  • Establish a professional communication with our co-living residents, including managing tenancy related enquiries, requests, pre-termination and lease transfers
  • Manage tenancy related documentations including tenancy agreements, personal information and rental collection particulars of the residents, security deposits and other important documents.
  • Upkeep residents' records.
  • Coordinate the monthly invoicing and payment.
  • Managing the finance system with finance team on invoices, and security deposit refunds
  • Monitor day-to-day functionality of the facilities and liaise with in-house / external team on operational matters when necessary
  • Handle company vehicle leasing, and vehicle records up to date.
  • Maintain accurate records of logistics operations, including delivery schedules, inventory levels.
  • Handling any dormitory and logistical issues and emergency rearrangement that may arise during service delivery
  • Liaise with affiliates after investigation and work out the plan for service recovery and improvement
  • Manage for new and Renewal office facilities, company vehicles related matters.
  • Responsible for maintaining detailed records of vehicle servicing and inspection and scheduling regular vehicle maintenance to ensure operational efficiency, among other fleet management duties
  • Handle with government department.
  • Compose and edit dormitory and logistics policy, letters, memos, documents, emails and ensure follow up with those that require answers, response and written replies.
  • Liaise with headquarter on dormitory and logistics arrangement.
  • Perform any ad-hoc relevant task and as assigned by the management.


Requirements:

  • at least 3 years of experience in executive support and office management in order to understand the work context and expectations
  • Working with other departments to drive necessary changes
  • Diploma or Degree in Business Administration or related field
  • Strong organizational, communication, time management skills and interpersonal skills
  • Ability to multitask, prioritize, and meet deadlines
  • Problem-solving skills and the ability to take initiative
  • Attention to detail and high level of accuracy
  • Knowledge of ISO and risk assessment (for Assistant Manager)
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