Finance and Administrative Director

Responsibilities

Financial Management:

• Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.

• Oversee the annual finance planning/budgeting processes and prepare the annual operating budget. Work with staff and board to develop/implement program and organizational budgets.

• Prepare monthly profit/loss, balance sheet and cash flow financial statements. Monitor, interpret and present financial results of operations and programs each month. Serve as financial liaison with the board, providing financial reports.

• Oversee payroll, payroll liabilities, and benefits. Create and maintain excellent financial controls, policies and procedures.

• Ensure efficient functioning and documentation for all financial systems including receipts, disbursements, billing, bookkeeping, budgeting and accounting.

• Prepare budgets and financial reports and track reporting of budgets and expenditures.

Operations:

• Oversee office operations and matters relating to insurance and major equipment acquisition and maintenance.

• Negotiate/manage project-related contracts with consultants, contractors and suppliers.

• Serve as the technical information technology (IT) contact and intermediary with the IT consultant. Purchase IT equipment as needed.

Human Resource Administration and Board:

• Oversee compensation, recruitment, performance appraisals, and staff training and development activities.

• Work with leadership team and set up staff meetings each year.

• Advise and counsel management team on personnel and management issues.

• Advise and counsel staff on personnel policies and procedures including compensation, recruitment and performance.

• Oversee employee-related insurance, as well as retirement and medical flex programs.

• Schedule staff trip.

• Manage logistics for board meetings. Update board contact information with board terms.
  

Requirements

• Possess more than 10 years relevant experience
• Great knowledge and relations with China shipyard and shipping industry
• Diploma or equivalent
• Comfortable with speaking and reading Chinese as you will be working with your counterparts in the Greater China region
• Proficient in Microsoft Office
• Positive attitude, meticulous and willingness to learn