Office Clerk

About Us:

We are a growing renovation and construction firm in Singapore, specializing in high-end carpentry and steel works for Good Class Bungalows (GCBs) and luxury residences. Known for our craftsmanship and attention to detail, we collaborate with leading architects and consultants to deliver bespoke, high-quality homes. We are looking for a reliable and detail-oriented Office Clerk to support our daily administrative operations, manage project documentation, and assist with procurement and coordination tasks.

Key Responsibilities:

• Quotation & Invoice Preparation
  • Draft and format quotations, invoices, official documents and handling office emails.

• Procurement Support
  • Assist in sourcing hardware and materials and coordinating orders - particularly for special or overseas items.

• Item & Delivery Tracking
  • Assist in ordering and following up on special or one-off items for project use, ensuring accurate records and timely delivery tracking outside the regular inventory system.

• Payment & Collection Tracking
  • Maintain up-to-date logs for supplier payments and customer payment collections.

• Project Coordination Assistance
  • Support project team by recording updates and tracking key job milestones across multiple ongoing projects.

• General office Admin
  • Perform day-to-day Clerical tasks, handle basic correspondence, and assist with general office errands as needed.

Nice To Have

• Industry Familiarity
  • Experience working in renovation, construction, or other project-based industries
• Basic Accounting Awareness
  • Understands how to match invoices with delivery orders and assisting in maintaining accurate payment records alongside colleagues.
• Interest in Office Automation
  • Proactive in suggesting or helping implement simple office automation tools to improve workflow efficiency (e.g. spreadsheet templates, file systems, etc.)

Requirements

• Computer Proficiency
  • Confident with digital workflows - including file management, online forms and cloud-based documents. Proficient in Microsoft Excel and Word is essential.
• Organized & Detail-Oriented
  • Consistently manages multiple tasks, documents, and follow-ups with accuracy and structure.
• Multi-Tasking & Time Management
  • Able to support multiple project managers, handle ad hoc requests, and stay on top of time-sensitive responsibilities.
• Responsible & Independent
  • Takes initiative, follow ups proactively, and maintains a reliable and self-managed workflow.
• Communication Skills / Language
  • Comfortable communicating in Mandarin or dialect when liaising with suppliers and workers.
• Work Ethic & Mindset
  • Reliable, adaptable, and able to work efficiently in a dynamic, fast-paced SME environment