Business Support Assistant

Job summary: We are seeking an enthusiastic Business Support Assistant to join our team. The ideal candidate will play a vital role in handling administrative paperwork and liaise with multiple stakeholders to achieve project milestones. Familiarity with the Microsoft Dynamic 365 system will be an added advantage. This is a full-time position.

What you’ll be doing:

Production

• Liaise with the production team on job orders to achieve project milestones
• Process general procurement enquiries as and when needed
• Taking of meeting minutes for weekly Production Meetings

Business Support

• Prepare, process and maintain purchase orders, sales delivery orders, purchase requisitions and other paperwork needed
• Process engineering drawings to create job orders in the system
• Convert customer purchase orders to sales orders accurately and efficiently
• Coordinate with suppliers on customers’ shipments
• Liaise with the Accounts Manager for cash-on-delivery (COD) transactions
• Coordinate internal audits and management review meetings prior to external ISO audits.
• Maintain healthy record keeping and filing system
• Ad-hoc duties as assigned

What we are looking for:

• Higher NITEC and above qualifications, preferably with a Business specialisation.
• Candidates with at least 2 years’ relevant experience are preferred.
• Experience with shipping, administration and procurement are a plus.
• Entry-level candidates will also be considered.

Skills

• Fluency in English is required. Second language fluency is advantageous.
• Proficient in MS Office (e.g. Microsoft Excel, Microsoft Word).Attention to detail with a high degree of accuracy.
• Excellent communication and interpersonal skills, with the ability to interact with internal and external stakeholders.