Admin Coordinator (1-year Contract)

HOW MIGHT YOU DEFY IMAGINATION?

Amgen is one of the world’s leading independent biotechnology companies. For over 4 decades, Amgen has pioneered biotechnology breakthroughs, to bring state-of-the-art medicines from laboratory to the patient. Amgen has not only discovered and developed innovative human therapeutics but has invested in cutting edge manufacturing capability and support services to deliver these exciting therapies to medical teams around the world. Japan and Asia Pacific (JAPAC) is the fastest growing region in Amgen. Now we are hiring an Admin Coordinator (1-year Contract) in Singapore.

Live

What you will do

Accountabilities

• Provides administrative support for Singapore office through the delivery of a variety of business services.

Key Responsibilities

Reporting to the Senior Associate, Project Management, SEA Region, the Administrative Coordinator (AC) will be responsible for supporting the Senior Associate, Project Management SEA Region in a variety of administrative and business support activities, in addition to overall front office admin requirements, including but not limited to:

Business Support

• Ensures timely coordination and support of Commercial Director's calendar scheduling and business meetings and arranging business travel & visas arrangements.

• Prepares agendas, takes and completes committee meeting minutes; coordinates distribution and follows up on action items.

• Preparing and submitting Commercial Director’s expense reports on a timely basis.

• Coordinating arrangements and executing key tasks to effectively manage Commercial Director's offsite business meetings (virtual, hybrid and/or in person) by utilizing Amgen approved collaboration tools, including MS Teams/Webex and other technologies.

Office Support

• Lobby appearance management.

• Screens and acts on incoming phone calls, voicemails and e-mails; provides service and handles complaints.

• Screen visitors. Provide visitor refreshments and other services as needed. Provide general support to guests.

• Arranging for Couriers. Responsible for distribution of Letters/Courier packages.

• Supporting internal meetings, events & activities e.g., employee engagement activities, townhalls and monthly staff bonding activities including logistics, catering and equipment needs.

• Serves as a primary contact for meetings held at ABS office - meeting room booking, setting of meeting rooms, LCD Projector, office equipment maintenance, seat booking and building access.

• Maintains and update of Seats Booking Apps for ABS employees and Amgen visitors.

• Assist in new hire onboarding tasks by preparing access pass and office building access.

• Serves as primary point of contact for office upkeep, office supplies and equipment maintenance.

• Raising purchase orders and ensuring accuracy in such orders.

• Manages department operations: Filing, printer maintenance, tracks budget through Anaplan, ensures stationary orders and pantry supplies.

• Assisting in BTA travel arrangements e.g., SEA kickoff meeting, as and when required. Coordinates local and international meetings; arranges travel, meeting arrangements and accommodations.

• Manages the administrative aspects of relationships with outside vendors.

• Ensure timely payment to vendors and reconciliation of purchase orders to invoices.

• Participates in department project teams.

• May provide training, guidance and orientation to new team members.

• Providing back-up administrative support to the other Administrative Coordinator in the team.

• Fire Warden (ABS Office) and Singapore Crisis Management Team Member responsibility.

• Assisting with ad-hoc duties, as assigned.

Win

What we expect of you

Minimum Requirements

• Diploma holder

• Minimum 3 to 5 years related experience in administrative support role

• Experience using MS Office tools

• Fluency in English

Preferred Requirements

• Has experience working in multinational companies or in the pharmaceutical industry

• Basic knowledge of the function/business area supported such as safety, sales, customer service, etc.

• User knowledge of virtual collaboration tools e.g., MS Teams, Miro, Webex

Thrive

What you can expect of us

As we work to develop treatments that take care of others, so we work to care for our teammates’ professional and personal growth and well-being.

• Vast opportunities to learn and move up and across our global organization

• Diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act

• Generous Total Rewards Plan comprising health, finance and wealth, work/life balance, and career benefits

Apply now for a career that defies imagination

In our quest to serve patients above all else, Amgen is the first to imagine, and the last to doubt. Join us.

careers.amgen.com

Equal Opportunity Statement

Amgen is an Equal Opportunity employer and will consider you without regard to your race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

We will ensure that individuals with disabilities are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request an accommodation.