Asst Director, Facilities Engineering

Family Group: Administration

JOB SUMMARY

Reports to the Director, Facilities Management Office (FMO) and be responsible to provide a professional and comprehensive Facilities Management Services to the Hospital and heads the following departments:

• Facilities Engineering.
• Fire Safety.
• Property Management.
• Special Projects.

MAIN DUTIES AND RESPONSIBILITIES

SPECIFIC

• Directs and oversees all elements pertaining to the Facilities Engineering Department, Fire Safety Department, Property Management and Special Projects and to direct and manage programs to maintain the hospital’s infrastructures, Building M&E Services.

• Assumes overall responsibility for the operations and maintenance of the various departments. Act as a resource person to guide in the investigation and difficult problem solving issues. This includes failure analysis and incident investigation.

• Familiar with a variety of concepts, practices, and procedures within a particular field.

• Handles property management matters including contracts, licensing, insurances and claims, tenancy issues, physical capital assets, repair and maintain end of life deliverables, utilities, etc. Represent TTSH in liaising with authorities and external parties.

• Plans, directs and manages cost reduction and avoidance measures.

• Relies on extensive experience and judgment to plan and accomplish goals.

• Manages Special Projects handle by Facilities Engineering and Fire Safety.

• Plans and manages continuous improvement and innovation projects to provide better services and/or reduce operating cost.

• Prepares Capex, Opex and External Funded Budgets and the processing of all related approval forms/invoices and management reports.

• Manages all approved budgets, including needs determination, cost control and be accountable to profit/loss statements.

• Monitors fund balances of assigned programs and related financial activity for the purpose of ensuring that expenses are within budget limits and/or fiscal practices are followed

• Adhere to capital and operation budgets using sound fiscal judgment and strong negotiating skills, approve purchases and oversees the processing of invoices/purchase orders.

• Performs personnel functions i.e. recruitment including interviewing, hiring, assigning works, training, coaching and counselling to ensure consistent application of Employees Guidelines, Processes, Policies and Procedures. Conducts total performance review and holds employees accountable for their performance of their responsibilities.

• Assures development and contribution of staff through effective training, directing and performance management ensuring a high level of technical/organizational skills.

• Manages and motivates staff. Responsible for their career planning and professional development.

• Ensures compliance with the hospital’s IQEHS, JCI and other management systems and audits.

• Assists Representing Operations (FMO) Division in hospital committees including Infection Control Committee and JCI Secretariat.

• Directs Maintenance Personnel in the performance of developing and maintaining Preventive Maintenance Programs/Schedules for all major equipment/systems and store management systems taking into consideration the useful lifespan, including any improvements and replacement projects costs and timelines.

• Reviews all variance responses and provides approval on all procurements and contracts management, using performance management techniques to monitor and demonstrate achievement of agreed service levels and to lead on all improvements.

• Manages vendor relationships in timely, professional and cost effective manners.

• Oversees the design and work requirements for new systems related capital projects, expense projects, and grant funded projects.

• Manages Fire Safety Operations.

• Assists the Director, FMO with the ongoing operations of the hospital.

GENERAL

• Advises the hospital senior management on facilities and engineering related matters.

• Provides specialist input into user’s education and training programs in the operation of the facilities.

• Any other duties as assigned by the Head of Division for the purpose of ensuring the efficient and effective functioning of the department.

JOB REQUIREMENTS

EDUCATION:

Preferably a Bachelor Degree related discipline/Graduate

Diploma, preferably with FSM, MOM or LEW certification.

EXPERIENCE:

10 - 20 years good experience working in the operations and maintenance of a large Healthcare Facilities of a similar capacity is a requirement for this position along with exceptional administration skills.

Specific competencies within this general requirement include the following:

• Excellent communication and interpersonal skills.

• Excellent organisational and influencing skills.

• Minimum 5 years experience at Management level.

• Minimum 10 years experience of Facilities Management of multiple site locations. High level of knowledge and proficiency with the Building, M&E, general building maintenance and operations.

• Excellent verbal and written communications skills and the ability to effectively communicate in a timely manner and with ease at all levels of the organization are essential.

• Good customer service skills, collaborative attitude and friendly manner required when working with levels of internal and external staffs and board members.