HR & Admin Assistant

Responsibilities

Admin

• To provide administrative support HR & Admin & Finance to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
• Answer, screen (filter) and transfer inbound phone calls
• Attend to guests and managing bookings of meeting rooms
• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
• Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask, etc)
• Issuance of PR/PO and receiving of orders
• Assist to call IT vendor to troubleshoot when IT personnel is away/busy
• Recording of in/out of IT equipments & documentation
• Prepare document submission for site clearance
• Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
• Maintain & upkeep register/log for driver movement, vehicle, insurance, facilities maintenance
Assist in the coordination for any events activity

Human Resource

• Participate in workers recruitment co-ordination, including pass application, issuance, renewal, repatriation, transfer
• Initiate arrangements for medical checkups and purchase of security bonds as needed
• Source for training courses and enrollment as approved
• Monitoring of important dates i.e WP, SOC, Coretrade, Passport Validity
• Manage workers’ dormitories issues, i.e check-in/out, sourcing for new dorm, etc
• Record workers’ leave records and investigate questionable attendance
• Manage workers’ PIPO and payroll preparation
• Keeping all the above data up-to-date
Handle other ad-hoc duties that are assigned

Requirements

• Preferably Diploma in administration / HR or equivalent.
• Min. 2-year experience in construction sector
• Strong team player and receptive to change
• Solid knowledge of office procedures will be an advantage
• IT savvy
• Positive “can-do” attitude
• Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
• Work conscientiously and responsibly, with good execution and professionalism.