HR & Admin Assistant

HONG AN ENGINEERING PTE. LTD.


Date: 2 weeks ago
Area: Singapore, Singapore
Salary: SGD 2,500 - SGD 3,000 per month
Contract type: Full time

Responsibilities

Admin

  • To provide administrative support HR & Admin & Finance to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires
  • Answer, screen (filter) and transfer inbound phone calls
  • Attend to guests and managing bookings of meeting rooms
  • Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily
  • Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask, etc)
  • Issuance of PR/PO and receiving of orders
  • Assist to call IT vendor to troubleshoot when IT personnel is away/busy
  • Recording of in/out of IT equipments & documentation
  • Prepare document submission for site clearance
  • Retrieving letters and information from onemotoring.com portal and disseminate them to relevant personnel
  • Maintain & upkeep register/log for driver movement, vehicle, insurance, facilities maintenance
  • Assist in the coordination for any events activity


Human Resource

  • Participate in workers recruitment co-ordination, including pass application, issuance, renewal, repatriation, transfer
  • Initiate arrangements for medical checkups and purchase of security bonds as needed
  • Source for training courses and enrollment as approved
  • Monitoring of important dates i.e WP, SOC, Coretrade, Passport Validity
  • Manage workers’ dormitories issues, i.e check-in/out, sourcing for new dorm, etc
  • Record workers’ leave records and investigate questionable attendance
  • Manage workers’ PIPO and payroll preparation
  • Keeping all the above data up-to-date
  • Handle other ad-hoc duties that are assigned


Requirements

  • Preferably Diploma in administration / HR or equivalent.
  • Min. 2-year experience in construction sector
  • Strong team player and receptive to change
  • Solid knowledge of office procedures will be an advantage
  • IT savvy
  • Positive “can-do” attitude
  • Proficient with office management software like MS Office (MS Excel and MS Word, specifically)
  • Work conscientiously and responsibly, with good execution and professionalism.
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