ADMIN ASSISTANT

Roles & Responsibilities

Job Description

• To provide administrative support HR & Admin & Finance to ensure that the department is maintained in an effective, updated and accurate manner; but not limit to organizing filing system for important and confidential company documents and answer enquires

• Answer, screen (filter) and transfer inbound phone calls

• Open and distribute letter box, read and reply e-mails, record incoming and outgoing mails daily

• Purchasing and managing office supplies stock (stationery,pantry supplies,PPE, uniforms, ART kits, facemask, etc)

• Issuance of PR/PO and receiving of orders

• Support ingeneral office administration

• Training/course registration

• Initiate arrangements for medical checkups and purchase of security bonds as needed

• Source for training courses and enrollment as approved

• Manage workers’ dormitories issues, i.e check-in/out, sourcing for new dorm, etc

• Record workers’ leave records and investigate questionable attendance

• Manage workers’ PIPO and payroll preparation

• Keeping all the above data up-to-date

• Handle other ad-hoc duties that are assigned
  

Job Requirement

• Minimum 1 year of working experience in HR related function

• Diploma or Degree in related Human Resource Management or equivalent

• Strong sense of ownership

• Ability to work independently with good analytical skill and resourcefulness

• Good communications skill

• Passionate and driven

• Ability to handles sensitive and confidential information with complete descretion