Accounts Executive (Construction)

• Responsible for full set of accounts.

• Ensure accuracy and timely closure of accounts.

• Formulate and review existing accounting processes throughout the Company to ensure

accounting and financial reports accurately reflect the conditions of the business.

• Perform variance financial analysis on the financial performances of the Company.

• Prepare estimated monthly cash flow of the company.

• Finalise yearly financial report and submit to Director for approval for audit purpose.

• Follow-up on outstanding balance sheet items.

• Liaise with external auditor and tax agent.

• Liaise with bankers in relation to credit facilities, banking matters etc.

• Regular checking for daily auto backup status of accounting system.

Project No. & Sales Order

• Issue Project Number & maintain Budget Control for customer’s LOA / Contract /

Purchase Orders (PO) received and accepted by director.

• Get approval for increase additional budget cost.

• Create and maintenance customer details in system.

• Update customer’s LOA / Contract / PO into Sales Order (SO).

• Review SO Outstanding Report and verify with project outstanding work.

Billing to Customer

• When required, issue Delivery Order (DO) and ensure DO copy signed by customer.

• Issue and sending Invoice / Credit Note.

• Ensure monthly billing for progressive claim and rental.

• Sending Statements and liaise with customers on payment schedule.

• Prepare Debtor Aging Report with customers’ payment schedule.

Accounting

• Update system of all receipts including customer’s payment.

• Make data entries for Suppliers’ invoice after verify quantity and unit rate.

· Verify total monthly Purchase Invoice in system with suppliers’ statement.

• Inspect every expense before proceed for payment preparation.

• Submit checked Creditor Aging Report to Director for payment approval.

• Prepare payment voucher for approved expenses.

· Maintain supplier bank detail in Autocount system.

• Generate Fast/Giro bulk payment file from system and upload into internet banking

for directors’ approval.

• Update monthly auto debit transactions into system as per bank statement.

• Maintain journal entries, reconciliation for bank statement.

• Prepare WIP report and submit to Director for reviewing.

• Quarterly checking sales & purchase GST report and ensure GST captured correctly in system

according to IRAS regulations before do online submission.

• Furnish all documents require by external auditor during annual audits.

• Filing all record and supporting documents according to Income Tax Act and GST Act

requirement.

• Knowledge of Autocount Software would be an advantage

• Any other adhoc duties if assigned