Administrative Assistant

embecta is a global diabetes care company that is leveraging its 100-year legacy in insulin delivery to empower people with diabetes to live their best life through innovative solutions, partnerships and the passion of more than 2,000 employees around the globe.

Why join us?

A career at embecta means being part of a team that values your opinions and contributions and that empowers you to bring your authentic self to work. Here our employees can fulfill their life’s purpose through the work that they do every day.

You will learn and work alongside inspirational leaders and colleagues who are equally passionate and committed to fostering an inclusive, growth-centered, and rewarding culture.

Our Total Rewards program – which includes competitive pay, benefits, continuous learning, recognition, career growth and life balance components – is designed to support the varying needs of our diverse and global employees.

Administrative Assistant – Marketing (SEA & Pakistan Cluster)

We’re looking for a proactive, organized, and detail orientated individual to join our team as an

Administrative Assistant.

In this role, you’ll play a crucial part in supporting the SEA & Pakistan cluster as well as the

Singapore commercial team. You’ll manage essential administrative tasks, coordinate marketing

projects, as well as providing support to the Singapore office when the Office Manager is away.

This position is ideal for someone who thrives in a fast paced, collaborative environment and enjoys juggling diverse responsibilities from event planning and procurement to brand communications and project coordination.

What You’ll Be Doing

Support for the SEA & Pakistan Cluster:

• Plan and coordinate cluster events, manage supplier relationships, and raise purchase orders
• Handle travel bookings and Concur claims for the General Manager.
• Coordinate content and logistics for quarterly cluster townhalls.
• Support corporate secretariat requirements across Thailand, Vietnam, the Philippines, and Malaysia.
• Organize the dispatch of product samples across markets.

Support for the Singapore Commercial Team:

• Manage and coordinate selected regional marketing projects, liaising with global, regional, and country-level teams.
• Oversee procurement, invoicing, and budgeting for marketing activities.
• Manage sample requests and track marketing expenditures.
• Assist in developing marketing collaterals and integrated campaigns that maintain brand consistency across channels.
• Ensure all promotional materials meet approval standards via the VEEVA system and
• comply with medical, legal, and regulatory guidelines.
• Act as the key contact for MLR (Medical, Legal, Regulatory) reviews, addressing feedback
• and helping ensure timely campaign launches.
• Provide administrative support during periods when the Office Manager is on leave.

What You Bring to the Table

• Diploma or Higher
• Experience in a similar administrative or Marketing Coordination role
• Excellent Stakeholder management with great verbal and written communication skills.
• Strong organizational and project management skills with keen attention to detail.
• Ability to multitask, prioritize, and work independently.
• A self-starter with a positive, solutions-oriented mindset.
• Strong knowledge and Experience in MS Office and related Applications
• Prior regional experience in SEA is an advantage.