Project Admin Executive

We are seeking a detail-oriented and proactive Project Admin Executive to support our operations and service teams. You will play a key role in ensuring the smooth coordination of project activities, handling administrative tasks, and facilitating communication across internal and external stakeholders.

Key Responsibilities:

• Provide administrative support to the operations and service teams
• Coordinate with sales teams to gather required service information
• Generate material purchase requisitions and track deliveries
• Liaise with suppliers, vendors, and contractors on service-related matters
• Monitor inventory levels and assist in spare parts withdrawal for service jobs
• Track service reports and follow up on outstanding documentation
• Prepare invoices and maintenance reports for submission to clients
• Support internal audits, stock takes, and project documentation for BCA submission
• Maintain proper filing and project documentation in line with company policies
• Handle customer and supplier communications via phone and email
• Support ad-hoc tasks as assigned by management

Requirements:

• Minimum 5 years of experience in administrative/project coordination roles
• Proficient in Microsoft Excel, Word, and Microsoft Dynamics Navision
• Minimum education: ‘O’ Levels / ITE / equivalent
• Strong organizational and communication skills
• Meticulous, with the ability to handle high volumes of documents and data