PA for CEO

About Vertical Institute

Vertical Institute prepares individuals for the jobs of tomorrow. We are at the forefront of tech education, providing cutting-edge courses to individuals eager to upskill and stay relevant in today’s rapidly changing world. We specialize in teaching in-demand skills and building the next generation of changemakers and inventors through our world-class tech courses in data analytics, AI, cybersecurity, UX/UI, and beyond.

Vertical Institute is accredited as an Approved Training Organisation (ATO) by SkillsFuture Singapore (SSG) and The Institute of Banking & Finance Singapore (IBF).

Job Description
This is a high-visibility, early-career opportunity for a sharp self-starter who wants to learn directly from the CEO of a fast-growing ed-tech company. You will streamline the CEO’s day-to-day schedule, keep key projects on track, and represent the CEO in communications with internal and external stakeholders.

Key Responsibilities

• Calendar & Meeting Management – Own the CEO’s calendar, schedule meetings, prepare agendas, take minutes, and track follow-ups.
• Travel & Event Logistics – Coordinate flights, accommodation, visas, and on-site logistics for local and overseas engagements.
• Inbox & Communications – Draft and filter emails or messages; liaise with senior partners, clients, and government agencies on the CEO’s behalf.
• Document Preparation – Create clean decks, briefs, and reports; maintain confidential files and trackers.
• Project Tracking – Monitor milestones for course launches, accreditation matters, and partnership initiatives; flag risks promptly.
• Research & Insights – Gather competitor or market intel, summarising insights in concise briefs.
• Team Liaison – Serve as the bridge between the CEO and cross-functional teams; organise town halls and culture events.
• Expense Management – Submit expense claims and assist Finance with reconciliations.
• Confidentiality – Handle sensitive information with absolute discretion and integrity.

Requirements

• Diploma or Degree in Business, Communications, or related field (fresh graduates welcome; internships supporting senior leaders are a plus).
• 1-3 years’ experience in an executive support, operations, or project-coordination role—startup or education exposure is advantageous.
• Excellent written & verbal communication; confident in drafting succinct emails and presentations.
• Superb organisation and prioritisation skills in fast-changing environments.
• Tech-savvy: comfortable with Google Workspace, Slack, Notion/Airtable, and basic data analysis in spreadsheets.
• Meticulous attention to detail and a proactive, can-do attitude.
• Willingness to handle occasional after-hours requests when urgent matters arise.

Nice-to-Have

• Experience using project-management tools (e.g., Asana, Monday.com ).
• Basic design sense for refining slides or collateral.

What You’ll Get

• Mentorship and direct exposure to strategic decision-making at C-suite level.
• A mission-driven culture that values continuous learning and rapid growth.
• Competitive salary, performance incentives, and course fee sponsorships.
• Flexible hybrid work.