Sales Support & Administrative Executive

Administrative Support

• Prepare daily operation time sheets for approval.

• Collate supplier invoices, obtain necessary signatures, and upload documents to the server.

• Maintain and update staff leave records.

• Tabulate and track overtime hours.

• Generate operational documents such as service reports and port entry forms when required.

• Maintain accurate physical and digital filing systems.

• Handle incoming and outgoing communications, including mail, email, and faxes.

• Coordinate meetings, training sessions, and travel arrangements for staff and management.

• Manage office supplies, equipment, and inventory.

Sales Support

• Manage and monitor the LinkedIn account daily.

• Schedule meetings and calls for the sales team.

• Coordinate with project management on confirmed sales.

• Liaise with the accounts department on billing and invoicing matters.

• Send out Statements of Account (SOAs) to clients.

• Provide administrative support related to sales activities.

Additional Responsibilities:

• Ensure compliance with internal policies and regulatory requirements.

• Assist in developing and enhancing administrative procedures to boost efficiency.

• Deliver professional service to internal teams and external stakeholders.

• Support other duties as assigned by management.

Requirements:

Education: Diploma or Degree in Business Administration, Human Resources, or a related discipline.
Experience: 2-3 years of experience in an administrative or HR support role.

Skills & Attributes:

• Strong communication, organization, and interpersonal abilities.
• Proficient in Microsoft Office and Google Suite.
• Capable of handling confidential and sensitive information responsibly.

Working Conditions:

Environment: Office-based setting.
Mental Demands: Requires strong attention to detail and ability to manage multiple tasks during peak periods.

Tools & Systems Used:

• Autocount (Accounting software)
• Infotech System
• LinkedIn