Administrative Assistant

Working Hours : Mon-Fri 9am-6pm

Nearest MRT : City Hall

Job Responsibilities:

• Handle end-to-end work pass administration including but not limited application, renewal, issuance and cancellation of work passes for internal, external and outsourced workers timely.
• Maintain work pass administration record tracking and follow-up closely on all work pass transaction.
• Ensure the entire work pass Administration in compliance with MOM Rules & Regulations.
• Advise and monitor all pre-employment medical check-ups for new hires.
• Liaise with MOM and clients on workers or work pass matters.
• Troubleshoot and rectify application issues i.e.. rejected application.
• Daily Operations - arrange drivers for arrival of workers / medical check / courses, vaccination etc.
• To assist the team in the extraction of data from different systems and forms.
• To do data entry of information collected from forms and systems.
• To maintain the information in Excel of the data extracted.
• Any ad-hoc duties assigned by the Management from time to time

Qualifications:

• 5 year working experience in a similar role.
• Proficiency in MS Office.
• Detail-oriented with excellent organisational skills.
• Good communication skills, both written and verbal. Proficiency in other foreign languages is a plus.
• Ability to work effectively in a team environment.