Document Controller / Project Admin

Job Summary
Provide the project team with structured administrative supports to ensure organized and smooth day-to-day operations. Provide up to date document controlling support for projects in compliance to the Business Line and customer guidelines.

Responsibilities

• Responsible for documents in a projects business. Organize documents in compliance to the business line guidelines, control the flow of documents to all stakeholders with security and accuracy of documents for on time submission, approval to document freeze. Project documentation, drafting, document control and submission, Master Document List preparation and etc.
• To support projects business for Purchase Request (PR) / Service Entry Sheet (SES).
• To support projects business on SAP inventory / logistics arrangement (DHL, TMC/TMS related).
• Site Commissioning and Service Administrative supports including resource scheduling, cost summary computation,review and invoicing for suppliers and customers
• Timesheet entry management to ensure timely entry and approval.
• OHS training coordination support for projects business including scheduling and coordination with external training providers.
• Inventory management for Business line tools, PPE, safety equipment, stationaries and etc.
• Spare Part sales support including quotation generation, logistics arrangement, coordination with other department or third-party suppliers to ensure timely delivery to customers.
• Customer approach - Establishes long term customer relationships with key customers and decision makers by understanding the requirements, and regulations. Ensures customer satisfaction issues are registered and responded to by team.
• Health, safety, and integrity - Identifies and manages potential risks relating to contract agreements across customers/channels. Drives health and safety practices in own unit.
Operational excellence - Invests in improving the quality of existing Business line to expand the portfolio in line with global direction

Knowledge, Skills, Experience:

• Education – Minimum N-level or higher
• Experience - 3 years of experience in related fields, preferably with experience in developing service business in the electrical engineering market.
• Knowledge in background High Voltage/ Medium voltage Switchgear and Substations is preferred but not mandatory.
• Experience with SAP inventory / logistics arrangement (DHL, TMC/TMS related).
  A collaborative, solution-focused approach, and strong written and spoken communication skills in English