Finance & Administrative Executive

The Job

Handling day-to-day incoming funds, ensuring accurate financial tracking, and assisting with administrative work.

Responsibilities

• Maintain and update Customer Relationship Management (CRM) system to ensure accurate donor data.
• Prepare official receipts for donors in a timely manner.
• Process, verify, and post receipts for income, ensuring accuracy and completeness.
• Ensure timely bank deposits of received funds.
• Research and resolve any discrepancies related to accounts promptly.
• Maintain accurate records of payments, account statuses, and other financial information.
• Process and submit donation data to the Inland Revenue Authority of Singapore (IRAS) as required.
• Monitor and manage outstanding pledge donations, ensuring timely collection of payments.
• Prepare monthly donation and reconciliation reports to track financial activities.
• Maintain and track the receipt book register for accurate record-keeping.
• Perform general administrative tasks to support office operations, senior centers, and clinics.
• Assist with the preparation and processing of payments.
• Assist with fundraising events and society activities as directed by the Executive Committee or Executive Directors.
Undertake other tasks and responsibilities as assigned by the Finance and Administrative Manager

Requierement

• Minimum of a Diploma or equivalent in Accounting, Finance, or related field.
• Proficiency in accounting software (e.g., Xero)
• Strong knowledge of Microsoft Excel, Word, and PowerPoint
• Strong understanding of accounting principles
• High level of accuracy in handling financial data and resolving discrepancies.
• Strong written and verbal communication skills in both Chinese and English