Executive Manager (People & Creative Operations)

Your Role at a Glance

This is a multi-functional leadership-support role for someone who thrives on structure, people, and progress. You’ll manage core business operations (Admin, HR & Finance) and provide executive support to leadership.

Key Responsibilities

Administration & Office Management

• Oversee daily office operations, procurement, and general admin duties.
• Maintain filing systems, asset tracking, and internal workflows.
• Support with grant applications, regulatory submissions, and project documentation.
• Support directors with scheduling, licenses, regulatory submissions, grant applications, and project documentation

Human Resources

• Manage end-to-end HR processes: hiring, onboarding, contracts.
• Maintain employee records, leave tracking, performance review coordination, and team engagement.
• Maintain HR records and ensure compliance with regulations.
• Coordinate performance reviews, training, and team engagement initiatives.

Accounting & Finance

• Handle bookkeeping, accounts payable/receivable, project cost tracking, expense claims and invoicing.
• Prepare basic financial reports, assist with budgeting and cashflow tracking.
• Coordinate with external accountant and support annual filings.

Executive Assistance

• Provide direct administrative support to directors including scheduling, documentations, and project tracking.
• Manage high level communications, timelines, and day-to-day support for leadership operations.

Artiste Talent Management

• Coordinate scheduling, contracts, and communications for artistes
  
  • call times, rehearsal schedules, briefing
• Prepare artiste briefings, decks, and handle pre-event and on-site coordination.
• Manage artiste payments, rate cards, contracts, and maintain positive relations with clients & agencies.
• Serve as a point of contact for artiste relations during pre-event and on-site execution.

You are:

• Organized, proactive, and self-driven - you enjoy wearing multiple hats.
• Resourceful & thrives in dynamic, high-energy environments.
• Meticulous with a strong sense of responsibility and professionalism.
• Strong communicator who is professional yet personable in dealing with artistes, vendors, and internal teams.
• Able to handle both structured admin work and fast-paced agency environments.
• Experienced in admin, HR, and basic accounting, preferably in a creative or media setting.

Requirements

• Diploma or Degree in Business Admin, HR, Accountancy, or related fields.
• 3–5 years of experience in office administration and HR/accounting roles.
• Familiar with local HR regulations and accounting practices.
• Bonus: Prior experience with artiste/talent coordination or production environments.
• Proficiency in Microsoft Office / Google Workspace. Knowledge of accounting software (e.g. Xero, QuickBooks) is a plus.