Administrative Executive

Job Title: Administrative Executive

Location : Singapore (Kallang HQ)
Job Type : Full-Time

Experience: Min. 2 Years

Keywords : Admin Executive, Order Processing, Logistics Coordinator, Purchasing Assistant, SME Admin, Operations Support, Inventory Admin, Admin Officer, Procurement, Office Administrator

About LHS Electronics Enterprise

LHS Electronics Enterprise is a leading regional provider of industrial connectivity, networking, and smart infrastructure solutions — proudly serving 1,500+ customers since 1997. As a trusted partner to top-tier brands like Belden and Neutrik, we deliver high-performance products and solutions that power Industry 4.0, BMS, and smart infrastructure in Singapore and regionally.

We are growing — and looking for a dependable, highly independent and detail-oriented Administrative Executive to support our day-to-day operations.

What You’ll Do

As an Administrative Executive in our SME environment, you’ll wear many hats and play a key role in keeping operations running smoothly:

Order & Sales Admin

• Process customer orders, delivery notes, and invoices
• Coordinate with sales and warehouse to ensure on-time order fulfilment
• Maintain accurate records of customer orders and deliveries

Procurement & Vendor Support

• Prepare Purchase Orders (POs) and liaise with suppliers
• Track PO deliveries, lead times, and shipment schedules
• Request quotations and assist with vendor communications

Logistics & Inventory Coordination

• Arrange local and international shipments
• Ensure smooth inbound/outbound logistics with proper documentation
• Work closely with the warehouse team on stock tracking

Employee Claims & General Office Admin

• Process staff expense claims and maintain petty cash records
• Assist in office supply procurement and admin logistics
• Support HR and operations team with general administrative duties

Reporting & File Management

• Keep internal trackers updated
• File POs, invoices, and delivery documents systematically
• Generate simple reports for order tracking or claims summary

What You’ll Need

• Min. 2 years’ experience in admin, operations, logistics, or procurement
• Strong proficiency in Microsoft Excel, Word, and Outlook
• Excellent communication skills in English (Chinese is a plus)
• Proactive, organized, and able to manage multiple tasks independently
• Comfortable working in a hands-on approach environment

Bonus If You Have

• Industry experience in electronics, distribution, or industrial supply
• Familiarity with tools such as ERP, CRM, Quickbook, etc.

Why Join Us?

• Be part of a tight-knit team making a real impact in an SME
• Gain hands-on experience across admin, logistics, and purchasing
• Work with industry-leading technology brands
• Be part of a young high growth and ambitious team