Senior Executive Assistant / Executive Assistant, Digital Information Technology (6 months)

Job Summary
The jobholder (6-month contract) supports the team in developing and implementing digital and information technology solutions for the organisation. He/she is responsible for managing related tasks, including procurement, involvement in projects and event support.

The incumbent is expected to work between 8:30 a.m. to 6:00 p.m. on weekdays. He/she is largely expected to work in an indoor environment, although he/she may be required to travel out of the office to attend events and meetings.

Key Responsibility Areas

Systems Monitoring and Management

• Support to ensure that existing and current system applications operate effectively and efficiently.
• Assist with ad-hoc and regular system enhancements and implementation.
• Assist in the development as well as management of user requirements for system enhancements and liaise with vendors to execute enhancements.

Vendor and Contract Management

• Assist with contracts’ documentation and vendor relationships.
• Assist with subscription registrations and contract renewals are processed and completed accurately.
• Raise Purchase Orders (PO) and process invoices received.
• Support the publication, documentation and administration for ITQ, RFP and Tenders.

CCIS Support

• Assist with raising support tickets.
• Assist with basic troubleshooting with CCIS.
• Assist in liaising with the system vendor

SharePoint Support

• Assist with updating SharePoint pages
• Assist with liaising with the SharePoint vendor

Corporate Website

• Assist with updating the corporate website

Requirements

• Diploma in Information Systems, Computer Science, or equivalent from any recognised institution
• 2 years of Microsoft Dynamics and/or Office 365 experience preferred.
• Able to work independently and in teams.
• Knowledge of the O365 platform as it pertains to feature sets that integrate with Dynamics CRM solutions, including SharePoint and OneDrive/OneNote
• Good written and verbal communication skills.
• Excellent organisational and time management skills with the ability to work with various stakeholders in a fast-paced environment.