External Liaison Officer

Must Have

• 1–5 years of experience in administrative coordination or vendor-facing support roles.
• Strong organizational and scheduling skills.
• Familiarity with managing service providers, office vendors, or logistics partners.
• Comfortable working with basic reporting tools (Excel, Google Sheets).
• Good communication and follow-up abilities with internal teams and external partners.
Basic understanding of procurement processes and documentation handling

Good to have

• Exposure to office management systems or procurement tools (e.g., SAP, Ariba).
• Experience in managing AMC contracts, facility services, or event vendors.
• Ability to handle invoice tracking and simple budget coordination.
• Familiarity with compliance documentation or contract renewal timelines.
• Prior work with cross-functional admin or operations teams.

Roles & Responsibility

• Act as the point of coordination between internal teams and third-party service providers (e.g., maintenance, pantry, printing, travel).
• Monitor service delivery, resolve routine escalations, and ensure vendor SLAs are met.
• Assist in maintaining trackers for contract renewals, invoice submissions, and vendor contacts.
• Schedule regular check-ins with vendors and maintain documentation for compliance or audit purposes.
• Support procurement or finance teams by gathering quotes, processing forms, and tracking payments.
• Coordinate small-scale events or facility logistics involving external vendors.