Leasing Admin Executive

Responsibilities:

Tenancy / Lease Management

• Handle and monitor lease expiry.

• Coordinate Leasing Department’s activities to ensure consistency and compliance of Leasing Department SOP and procedures.

• Act as point of contact for tenant’s enquiry.
  

Reporting:

• Update SAP and generate management reports. Database entry and document administration.

• Monitor chasing arrears.

• Support Manager in preparing annual rental budget, rental forecast as well as monthly reporting.

• Prepare forms for handover / takeover of stalls.

• Writing of minutes for Leasing meeting.

• Preparation and distribution of tenancy performance reports.

• Assist the Property Leasing Team in tenant management, contracts administration, including fire insurance, billing matters and liaising with property agents. Coordinate and implementation of all marketing for property listings.

• Meeting with tenants and landlords.

• Drafting, updating, and tracking relevant documentation in tenant’s file.

• Undertaking marketing submissions and research reports.

• Liaising with suppliers and assisting with new stall opening.

• Any other related operational issues and projects where necessary.
  

Job Requirements:

• Candidate must possess at least Professional Certificate/ Nitec / Diploma.

• Have 1-2 years’ direct work experience leasing coordination work.

• Excellent computer skills with hands-on experience with MS Office Suite.

• Experience with CRM systems desirable.

• Ability to multi-task is crucial as well as possessing a positive attitude towards learning new things and working in a team environment.

• Effective communication and organisational skills and attention to detail are required.

• Understanding of commercial real estate is required.

• Strong interpersonal, communication and negotiation skills.
  

Working Days: 5 Days

Working Hours: 8:30am to 6pm