Office Admin

Job Summary:

Company (SME) is seeking a proactive and detail-oriented Office Administrator with basic accounting knowledge to support daily office operations. The role includes administrative responsibilities, light accounting task (e.g., invoice consolidation, payments), and the management of simple HR functions.

Key Responsibilities:

• Perform general office administrative duties, including document filing, service report entry, issuing quotations and invoices and handling cheques and related documentation.

• Consolidate supplier and miscellaneous invoices, assist with payment processing. (including staff salary payments and CPF contributions)

• Generate monthly sales reports and perform bank consolidation.

• Handle HR-related tasks such as preparing on-boarding paperwork (e.g., employment contracts), filing staff documentation, and processing payroll. Maintain and update staff attendance and leave records.

• Provide basic operational support, including tracking annual customer contract billing (e.g., hosting, firewall, antivirus), coordinating with service technicians, and facilitating communication between departments.

• Support management with other ad hoc duties as assigned.
  

Requirements:

• Minimum GCE O-Level or equivalent

• At least 1-2 years of experience in office administration; prior exposure to invoicing, payments and basic accounting is an advantage.

• Proficient in Microsoft Office, especially Excel . Experience with accounting software (e.g. QuickBooks, Xero) is a plus.

• Strong organizational and multitasking skills with keen attention to detail.

• Ability to work independently and take initiative.