ADMIN ASSISTANT

Responsibilities:

• Source and purchase equipment, spare parts, materials (especially for steel fabrication and installation ), and engage contractors for various services
• Request and obtain quotations, and prepare corresponding purchase orders
• Check invoices and delivery orders prior to submitting for HOD’s approval
• Maintain proper documentation and records of all purchasing and sourcing activities
• Perform Goods Receipt Note (GRN) entries in the MRP system

Requirements:

• Minimum 2 years of relevant experience in procurement or purchasing
• Knowledge of material sourcing , preferably in the metalwork fabrication industry (candidates from other industries are also welcome to apply)
• Preferably experienced in using MRP systems
• Proficient in Microsoft Office applications
• Candidates with strong negotiation skills will have an added advantage

Goods Receipt Note (GRN) Overview

Aspect Details

Primary Purpose - Confirms receipt of goods delivered by a supplier.

Focus Area - Inventory and Logistics

Contents Includes details such as:
– Description of goods
– Quantity received
– Date of receipt
– PO number/reference
– Remarks (if any discrepancies)

Issued By - Warehouse or Logistics Team upon physical verification of goods

Working Hours: 9:00 AM – 5:00 PM
Work Days: Monday to Friday (5-day work week)