Operation Admin

Job Description & Requirements

Join Our Team as an Office Admin – Marine Industry Scaffolding!

We are seeking a highly organized and detail-oriented Office Administrator to support our daily operations. The ideal candidate will handle administrative tasks, coordinate with field teams, manage documentation, and ensure smooth office workflow in a fast-paced marine construction setting.

Location: Northern region

Employment Type: Full-Time

About Us:

We are a trusted name in the marine industry, specializing in providing high-quality scaffolding solutions for shipyards, offshore platforms, and marine construction projects. We are committed to delivering safe, efficient, and innovative services to our clients worldwide.

Key Responsibilities:

Maintain and organize project documentation, permits, and compliance records.

Schedule meetings, prepare reports, and handle correspondence.

Liaise with reporting Manager and field teams to ensure efficient communication.

Tracking of relevant WSH/Core-trade courses relevant/required for fields team.

Support with onboarding, timesheets, and employee records.

Ensure compliance with company policies and marine industry regulations.

Invoicing

• Generating and Managing Invoicing

• Tracking and Timely Recording of Payments

• Maintaining Records

• Generating Reports
  

Vehicle Management

• Upkeeping documentations of company vehicles/forklifts

• Ensuring insurance, road tax renewal, heavy vehicles parking are all up to date

• Recording and Tracking of Fuel Consumptions of vehicles
  

Qualifications & Skills:

Proven experience as an office administrator, preferably in construction, marine, or industrial sectors.

Proficiency in Microsoft Office (Word, Excel, Outlook) and basic accounting software.

Strong organizational and multitasking abilities.

Excellent communication skills (written and verbal).

Knowledge of marine/scaffolding terminology (a plus but not required).

Ability to work independently and as part of a team.

What We’re Looking For:

A Diploma/higher diploma in Business Adminstration or a related field.

Minimum 2 years of experience in Administration operations, preferably in the marine offshore industry, or related industry.

Excellent project management, organizational, and communication skills.

Proficiency in MS Office and project management tools.

Ability to work in a fast-paced environment and handle multiple projects simultaneously.

A proactive approach with a strong focus on safety, quality, and teamwork.

Why Join Us?

Be part of a leading company in the marine scaffolding industry.

Opportunities for professional growth and skill development.

A collaborative and supportive work environment.

Competitive salary and benefits package.

Ready to Build Your Career with Us?

If you’re ready to take on this exciting role and contribute to the success of our marine scaffolding operations, we want to hear from you!

How to Apply:

Send your updated resume and a brief cover letter to [email protected] with the subject line “Office Admin – [Your Name]”.

Don’t miss this opportunity to elevate your career in the marine industry! Apply today and join our team.

️ Build your future with us! ️

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