Accounts and Administrative Executive

We are seeking a reliable and detail-oriented Accounts and Admin Executive to manage daily accounting tasks and provide administrative support across the church. The ideal candidate will have hands-on experience, solid accounting knowledge, and strong organizational and multitasking abilities.

Key Responsibilities:

1. Accounting Duties:

• Maintain accurate and up-to-date financial records. This includes documenting all financial transactions and ensuring compliance with church policies and procedure

• Handle day-to-day financial transactions, including accounts payable and collection of gifts and offerings. This involves tracking payment due dates, ensure timely disbursements and depositing of weekly collection.

• Regularly reconcile bank statements and financial accounts to ensure accuracy and identify discrepancies. This requires strong attention to detail and analytical skills.

• Monthly tracking of cash flow and comparing income and expenses accounts against annual budget.

• Assist in preparing monthly financial statements and reports for the Session. This may involve analyzing financial data and presenting findings.

• Work with the church treasurer to prepare the annual budget.

• Work closely with the auditors and the church treasurer to resolve any financial discrepancies and support overall financial health.

• Gives support to treasurer to present the financial reports during the annual congregation meeting.

2. Administrative Duties:

• Providing support to Pastor, Session and Preachers, including making travel and meeting arrangements.

• Assisting in daily church needs and operations.

• Managing general administrative activities.

• Preparing reports and maintaining appropriate filing systems.

• Having excellent oral and written communication skills (preferably in both English and Chinese)

• Organizing the work using tools, like Microsoft Office and office equipment
  

Required Skills and Qualifications:

• Education : A diploma in Accounting or a related field is typically preferred.

• Experience : Previous experience in accounting/finance roles and working in a church organization would be advantageous.

• Technical Skills : Proficiency in accounting software and Microsoft Excel is essential for managing financial data effectively.

• Attention to Detail : Strong organizational skills and meticulous, attention to detail and a high level of accuracy are crucial for maintaining accurate financial records.

• Communication Skills : Good verbal and written communication skills (preferably in English and Chinese) are necessary for liaising with various stakeholders.