Shipping Assistant/ Executive

Job Description

Shipping Executive / Shipping Assistant (Import & Export Documentation)

Job Responsibilities:

Handle full set of import/export shipping documents , including:

• Bill of Lading / Air Waybill
• Commercial Invoice & Packing List
• Certificate of Origin
• LC (Letter of Credit) documentation (if applicable)
• Customs declaration and permit applications via TradeNet

Liaise with key parties :

• Freight forwarders, shipping lines, and courier services
• Internal departments: sales, purchasing, warehouse, logistics
• Government agencies (e.g., Singapore Customs, SFA, N Park, Enterprise Singapore)

Coordinate and monitor shipments :

• Ensure timely collection, delivery, and clearance of cargo
• Track shipments and update relevant reports

Ensure compliance :

• Adhere to Singapore Customs regulations and documentation standards
• Maintain accurate records for audits and internal tracking

Support in logistics operations :

• Prepare reports on shipment status
Help with inventory updates related to imports/exports

Job Requirements:

Education:

• Minimum: GCE ‘O’/‘A’ Levels, Diploma in Logistics, Supply Chain, or Business Administration
• Preferred: Diploma/Degree in Logistics/Supply Chain/International Trade

Experience:

• 2–3 years of experience in shipping, freight forwarding, or import/export documentation

Skills:

• Familiar with TradeNet , Singapore Customs procedures, and FTAs (Free Trade Agreements)
• Proficient in MS Office (Word, Excel, Outlook)
• Knowledge of Incoterms 2020 and LC documentation preferred
• Good communication and coordination skills
• Attention to detail and ability to work under pressure

Languages:

Additional Notes:

• Willing to work overtime when required
• Team player with a proactive mindset
• Possibility of career progression into logistics or supply chain roles