Executive (Property & Fleet)

Role Overview:

This role supports the day-to-day operations of MTFA’s property and transport services. Key duties include assisting with maintenance admin, tenant follow-ups, property inspections, transport scheduling, record keeping, and vendor coordination. The role also involves handling ad-hoc tasks and supporting the Manager (Properties & Fleet) as needed.

Key Responsibilities:

Property Management

1. Administrative Support

• Assist with the registration of tender’s openings on for matters pertaining to property
• maintenance matters
• Carry out payment transactions pertaining to property maintenance matters on ApprovalMax or other billing platforms.
• Assist Manager on liaison with vendors on matters relating to property repairs or renovation.

2. Property Inspections

• Carry out monthly inspections of properties.
• Maintain property inspection records.

3. Tenant Management

• Conduct scheduled arrears calling every month
• Conduct follow-up calls to tenants in arrears.
• Report to Manager on non-payment of rent.
• Assist with dispatching warning/eviction letters to tenants in breach of Tenancy Agreement.
• Coordinate with stamp duty payment and tenancy agreement signing.

Ihsan Transport

1. Scheduling & Coordination

• Update weekly transport schedules in coordination with clinic dialysis sessions.
• Coordinate driver rosters and shift changes, including carrying out contingency planning instructions by Manager

2. Administrative Support

• Maintain and organize patient transport logs, and vehicle records.
• Track submission and filing of patient and driver indemnity forms.
• Prepare and issue transport service invoices to IKC and/or other relevant entities.
• Track payments and reconcile billing records with patient transport logs.

3. Vendor & Fleet Support

• Assist with vehicle servicing schedules, sourcing for repairs, and renewals applications (e.g., road tax, insurance).
• Maintain a database of third-party transport providers for emergency outsourcing.
• Coordinate vehicle parking arrangements and related administrative matters.

Other Administrative Duties

• Perform admin duties as and when required.
• Undertake ad-hoc special projects.
Perform any other duties as instructed by the Manager

Qualifications

• Diploma and above (Major in Real Estate, Property/ Facilities Management, Business Administration, or equivalent is preferred)
• At least 1–2 years of administrative experience in property or fleet management is preferred.
• Experience in coordinating vendors, handling billing/invoicing, or tenant management is advantageous.
• Good attention to detail for recordkeeping, inspection tracking, and invoicing.
• Able to communicate effectively with vendors, tenants, and internal stakeholders.
• Proficient in Microsoft Office (Excel, Word) and comfortable with digital tools (e.g., ApprovalMax, Google Sheets, databases).

Attributes

• Strong work ethic and commitment to delivering excellent results
• Strong communication and interpersonal skills
Proactive and enthusiastic learner, thriving in dynamic environments

Our Benefits:

• Meals and Refreshments : All employees may take meals and refreshments served by the MTFA kitchens.
• Healthcare : Medical and Dental Coverage
• Time Off : Paid leave, including Vacation, Medical, Marriage and Birthday Leave
• Learning Opportunities : Access training and development programs to boost your skills and career.
• Team Fun : Join in on yearly retreats and monthly team bonding activities.

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