Construction Document Controller

Job Role

• The Construction Document Controller plays a critical role in managing and overseeing the documentation process of a construction project. You will be responsible for maintaining control over project documents, ensuring accuracy and compliance with industry and regulatory standards, and ensuring timely distribution to relevant stakeholders. The role demands attention to detail, excellent organizational skills, and proficiency in document management systems and construction workflows.

Job Responsibilities:

Document Management:

• Organize, store, and retrieve project documentation such as drawings, specifications, permits, RFIs, shop drawings, inspection reports, and change orders.
• Manage and maintain electronic document management systems (EDMS) such as Aconex, Procore, or similar.
• Ensure documents are filed in accordance with company protocols and client requirements.

Control and Distribution:

• Ensure timely distribution of documents to internal teams, subcontractors, consultants, and clients.
• Maintain control logs for document transmittals, revisions, and approvals.
• Track document versions and ensure only the latest revisions are used.

Quality and Compliance:

• Monitor document quality to ensure adherence to standards and procedures.
• Assist in audits and ensure document control procedures meet ISO and local regulatory standards.
• Flag inconsistencies or discrepancies in documents to project engineers or managers.

Coordination and Communication:

• Liaise with site teams, consultants, and subcontractors to ensure documentation needs are met.
• Support project meetings with documentation as required, including issuing minutes or action logs.

Archiving and Handover:

• Prepare and archive documentation at project close-out, including as-built drawings and O&M manuals.
• Support in the preparation of project handover documentation for clients and authorities.

Job Requirements:

Qualifications:

• Diploma or Degree in Business Administration, Engineering, Construction Management, or a related field.
• Certification in Document Control is an advantage.

Experience:

• Minimum 7-10 years of relevant experience in document control within the construction or engineering sector in Singapore.
• Familiarity with Singapore’s Building and Construction Authority (BCA) requirements and local regulatory documentation practices.

Technical Skills:

• Proficiency in EDMS platforms (Aconex, Procore, BIM 360, Autodesk Construction Cloud (ACC) Novade, etc.).
• Skilled in Microsoft Office Suite (Word, Excel, Outlook).
• Understanding of construction project documentation workflows and version control.

Soft Skills:

• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to work independently and collaboratively.
• Excellent verbal and written communication skills.

Preferred Traits:

• Possesses extensive experience in large-scale projects, with a contract value exceeding $100 million.
• Knowledge of ISO 9001, ISO 14001. ISO 45001, BizSafe, GGBS and Quality Management Systems.
• Familiarity with digital collaboration tools (e.g., Microsoft Teams, SharePoint).

Monthly Salary Range - $3500 ~ $5000 (commensurate with experience)